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  • Organization: IRC - International Rescue Committee
  • Location: lashio, myanmar
  • Grade: Junior
  • Occupational Groups:
    • Human Resources
    • Operations and Administrations
  • Closing Date:

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Admin and HR Officer

lashio, myanmar

Requisition ID: req5724

Job Title: Admin and HR Officer

Sector: Human Resources

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Lashio, Myanmar

Job Description

The Admin and HR Officer to assists HR and Admin Unit (Yangon) and Field Coordinator by managing the day-to-day operation of the Admin and HR & Operation Unit.

Responsibilities:

General

  • Works as a key player responsible for the implementation of IRC programs with attention to program quality and ensure necessary supports are rendered to the program staff.
  • Perform office day to day works including proper usage of office equipment, transportation and accommodation arrangement for program staff to field sites.
  • Any additional duty assigned by the supervisor.

Human Resource

  • Collect Attendance sheet, leave forms, R & R request, time sheet and other necessary documents and deliver to Yangon HR office.
  • Post and circulate internal and external vacancy announcements.
  • Participate in relevant interview panels.
  • Make sure that all the staff is issued ID cards.
  • Coordinate with Senior HR Officer to provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues.
  • Collect and review staff Performance appraisals and share with the CO in timely manner and provide effective feedback to the management on these.
  • Ensure proper orientation for all new staff with periodic; such orientations must be held with HR, Finance, Supply Chain, Security, IT and Programs.
  • Issuing pocket emergency contact list cards
  • Recruitment & Selection; NRR form, advertisement, developing questionnaire, interview & selection to Assistant level & below.
  • Telephone tree to all staff.
  • NSPP orientation to staff.

Administrative

  • Coordinate with program staff to arrange transportation and accommodation for the staff and visitors to travel to field sites, airport pick up and other travels in the area.
  • Collect invoices and prepare Payment Requests to settle the transportation and accommodation expenses of the staff and visitors.
  • Cooperate with Yangon office to get TA for international staff visiting the area and deliver to relevant government departments in due time.
  • Prepare draft letter to issue to government and/ or other agencies.
  • Prepare report on international staff visit to submit to in line ministries.
  • Prepare necessary arrangement for local monthly coordination meeting.
  • Participate in monthly meeting at office with program staff to have effective coordination.
  • Supervise the cleaner to fulfill the needs of the staff (e.g water, electricity etc…) at guesthouses.

Office management

  • Develop a good and proper filing system for all documents.
  • Develop and keep maintain a good relationship and coordination with program staff for better working environment.
  • Cooperate with Finance Officer and Yangon finance team to settle the payment related with field office expenses.

Reporting

  • Ensure timeliness and completeness of field office monthly Admin reports to IRC Yangon office and local State government.
  • Take the role of note taker in monthly office coordination meeting, draft meeting minutes and circulate internally.

Supervision

  • Assign tasks to night guard and cleaner.
  • Directly monitor the works of night guard, driver and cleaner.

Qualifications

  • Diploma in Human Resources Management, Business Administration or related field.
  • Minimum 3 years; experience in the Human Resources and Administration function.
  • Professional experience with INGOs/NGOs and /or international experience is a plus; interest in humanitarian field is preferred.
  • Strong technical skills, documentation skills, management and organizational skills.
  • Strong inter-personal, communication and report-writing skills.
  • Flexibility and ability to work under pressure.
  • Willingness to travel and participate in emergency disaster response.
  • Adaptability for working in a multi-cultural environment.
  • Very strong proficiency in MS Word, Excel and PowerPoint is required.
  • Written and spoken fluency in English is required.

Myanmar nationals with relevant skills sets and proven experience of working at international level are strongly encouraged.



We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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