Project Assistant (Promoting Economic Empowerment of Women and Youth in Myanmar Project)
Myanmar has embarked on a major transition towards democracy, market style economy and peace. Myanmar has low middle-income status (LMIC) and is committed to lifting itself out of Least Developed Country (LDC) status within the next seven years. Following the implementation of the first ever UNDP Country Programme during 2013-2017 and as a key development partner of the government of Myanmar, UNDP will implement a new UNDP Country Programme for the period 2018-2022, striving to deliver on a large and relevant programme portfolio that is responsive to the main development challenges facing the country.
The UNDP Country Office in Myanmar is a key interlocutor and advisor to the government at the national and sub-national on sustainable and inclusive growth, (including economic, environment, climate change and disaster risk reduction issues) and is expanding its programme at the state, region and township levels in order to ensure stronger institutions at all levels of government as well as broader civic engagement as part of the effort to support Myanmar’s democratic transition, build and sustain peace and promote more inclusive and sustainable development.
UNDP Myanmar also strives to provide high quality advice on issues related to natural resource management, both because of the importance of this topic to sustainable development, but also because of the potential social tensions related to the equitable and inclusive management of natural resources.
The new UNDP Myanmar Country Programme (2018-2022 supports a more integrated and collaborative way to help Myanmar achieve sustainable development and sustained peace. The Country Office has aligned its office structure with the new CPD and designed new ways of working that will facilitate more collaboration across the office, create the foundations for more sub-national level work and higher delivery, facilitate the transition of the country office from Yangon to Naypyidaw during the upcoming CPD period, and emphasize learning and support to national staff capacity development.
The Promoting Economic Empowerment of Women and Youth in Myanmar Project aims to review Myanmar’s economic situation in relation to key elements of inclusive growth UNDP can act upon and presents four priorities UNDP will undertake to promote inclusive growth and employment creation over the next five years. These include: (i) formulating a strategy to support inclusive growth in Myanmar; (ii) preparing Myanmar’s first Human Development Report; (iii) undertaking a project promoting inclusive entrepreneurship and social impact investing for women and youth, and (iv) developing value-chains through supporting micro, small and medium sized enterprises and promoting the development of inclusive finance. The MSME component of the project will be implemented in partnership with the private sector. A key component of the project will be to support oversight to the implementation of the conflict sensitive livelihoods, economic activities and resilience building interventions as a part of the Rakhine Area Based Programme funded by the Government of Japan and Government of Canada.
Duties and Responsibilities
Under the overall supervision of the Project Manager, the Project Assistant will provide operational support to achieve the project results through smooth implementation of the activities. Specific roles will include:
Summary of Key Functions:
- Support to management and implementation of the Project
- Administrative and Finance support to the Project
Supports formulation of management and implementation of the project:
- Assist the Project Manager in day-to-day management and oversight of project activities;
- Assist in the preparation and compilation of progress reports;
- Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are properly maintained in hard and electronic copies in an efficient and readily accessible filing system, for when required by PB, UNDP, partners, project consultants and other PMU staff;
- Provide Project-related administrative and logistical assistance including preparation of regular and ad-hoc meetings, keep records of participants’ attendance, records of minutes of meetings, and tracking and follow up of submissions of relevant reports
Provides administrative support to the Programme Unit focusing on achievement of the following results:
- Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
- Making budget check for requisitions, POs and vouchers.
- Maintain office equipment and facilities related to project activities.
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.1: Support the preparation of information for advocacy
- Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information
- Provides information and documentation on specific stages of projects/programme implementation
- Provides background information to identify opportunities for project development and helps drafting proposals
Building Strategic Partnerships
Level 1.1: Maintaining information and databases
- Analyzes general information and selects materials in support of partnership building initiatives
- Maintains databases of donor information
- Tracks and reports on mobilized resources
Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products
- Documents and tracks innovative strategies/best practices/new approaches
- Responds positively to new approaches
Resource Mobilization (Field Duty Stations)
Level 1.1: Providing information for resource mobilization strategies
- Maintains information/databases on potential and actual donors
- Maintains database of project files
- Provides data and information needed for preparation of project documents
- Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
- Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
Level 1.1: Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Responds to client needs promptly
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Required Skills and Experience
- Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
- At least 5 years with secondary education or 2 years with University Degree of progressively responsible administrative or project management experience is required at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Fluency in English and in Myanmar language
Candidates must apply on-line through UNDP job website.
Paper-based applications will not be accepted.
Only those candidates in whose qualifications and experience the Organization has further interest will be contacted for subsequent interview(s).
UNDP is an equal opportunity employer and is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply." UNDP regrets its inability to reply individually or attend to telephone queries on the advertised posts.
For more detailed information about UNDP Myanmar please visit our website at http://www.mm.undp.org/
Female candidates are highly encouraged to apply.