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  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Nairobi
  • Grade: Internship
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2019-07-24

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Project Assistant Intern

Nairobi (Kenya)

Functional Responsibilities

Reporting to the Programme Management Office (PMO) Team Lead, the Project Assistant Intern will undertake the following duties and responsibilities:

Delivery support and communication (60%)

  • Support the PMO Team Lead in the planning and implementation of programme delivery support activities, processes and tools.
  • Ensure that different project teams provide accurate and up to date project deliverables in the right template(s), and on time based on the implementation stage of their projects. Also, review and consolidate these deliverables in the PMO database.
  • Maintain the most up to date templates of different project implementation deliverables, and availing them to the project teams when required.
  • Support the PMO Team Lead in the communication, collation and preparation of data, reports and information on KEMC Projects and Programmes as and when required.
  • Facilitate the Induction Process of new Project Team personnel. This includes supporting the Project Development Office to Project Team handover process,
  • Prepare briefing materials on the activities and status of various projects when required, for either internal meetings or mission travel.
  • Assist in preparation of regular and ad hoc management reports for KEMC as required.
  • Contributing to the development and implementation of PMO tools and systems in order to improve the ability to collect and analyze data.
  • Maintains hard copy and soft copy documents pertaining to the PMO Team.
  • Perform any other duties as assigned by the Head of Programme or PMO Team Lead.

Project Setup and Closure (20%)

  • Acts as Interim Project Support Assistant (PSA), in the support of new and on-going projects - as assigned by the PMO Team Lead, pending the mobilization of the new Project Team personnel within KEMC.
  • Supports the Project Closure process, by undertaking closure activities as assigned by the PMO Team Lead.
  • Support PMO oversight on KEMC Programme/Project Asset Management, and coordinating asset management activities within Programme.

Training Support (10%)

  • Coordinating the implementation of  training programs for KEMC Programme/Project Teams
  • Custodian of the KEMC Project Management Library, maintain the resources portfolio as provided by SPMPG, and coordinate borrowing and return of the resources by different KEMC personnel.

Quality Assurance (10%)

  • Support all PMO Assurance processes. This includes; organizing meetings, preparing schedules, collating information from the processes, preparing internal reports, and so on.
  • Support the PMO Team Lead in quality control for project management products and deliverables from Project Teams.

Education

A minimum completion of undergraduate degree within the last 3 years is required 


Languages

Excellent command of English language is required


Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Intern
Contract level:Intern

Contract duration:12 months

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend  from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – Kenya Multi Country Office (KEMC)

Located in Nairobi, Kenya, the Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KMCO sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania and several island states.






We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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