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Logistics support coordinator (M/F) - Ethiopia

Addis Ababa (Ethiopia)

  • Organization: MDM - Médecins du Monde
  • Location: Addis Ababa (Ethiopia)
  • Grade: Mid level - Internationally recruited position
  • Occupational Groups:
    • Public Health and Health Service
    • Project and Programme Management
    • Logistics
    • Supply Chain
    • Managerial positions
  • Closing Date: 2019-11-12

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For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in more than 40 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

TASKS AND RESPONSIBILITIES:

You will be in charge of training, coaching, mentoring and supporting the logistics coordinator and the logistics team in general regarding the definition of country programme logistics strategy.

More specifically, your responsibilities will be:

Logistics coordination

  • Define and implement logistics process and ensure that everyone is trained and respecting these process
  • Perform the role of technical adviser and take final responsibility with logistics coordinator for all logistical tasks
  • Provide inputs on logistics matters to the coordination team for proposal and report writing
  • Ensure the good filling and follow-up of all the logistics tools for a good capitalization at mission level
  • In collaboration with the logistics coordinator, be responsible for the appropriate selection, installation, use and maintenance of equipment
  • Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses as per needed

Procurement and supply chain

  • Train the logistics coordinator to ensure the overall supply chain management
  • In coordination with the administrative team, be in charge of the implementation, follow-up and respect of MdM logistics procedures
  • Ensure that the filing system to record and archive all procurements is rigorously maintained by the logistics officer
  • Ensure the establishment and update of a supplier database and develop robust supplier relationships at national level

Team management and capacity building

  • Conduct a procurement files audit to uphold the respect of procurement procedures
  • Develop and conduct internal training on technical logistics issues
  • Perform field visits to control and supervise the activities of the field logistics team
  • Be responsible for the line management of specified logistics staff
  • Train the logistics coordinator to take over the technical support of all logistics staff
  • Be responsible of the capacity building and training of all logistics staff to improve efficiency, awareness and compliance with logistics systems and procedures

Security

  • Participate in the development, review, implementation and monitoring of MdM security measures in-country under the responsibility of the general coordinator and in collaboration with security department in HQ
  • Ensure security briefing, with the logistics coordinator, to all expatriate and national staff joining the mission
  • Train the logistics coordinator to evaluate and ensure the safety of the premises, to compile all security incidents in MdM area of intervention and to ensure security incident follow-up

Meetings, representation and reporting

  • Represent MdM with relevant external organisations and networks at national level
  • Attend logistics or security related external meetings upon request of the general coordinator
  • Consolidate logistics reporting and prepare monthly logistics report

CONDITIONS OF EMPLOYMENT:
Status : Employee

Contract : Fixed-term contract
Duration : 6 months
Starting date: As soon as possible
Gross monthly salary: 2 817 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Punctual teleworking agreement (after 6 months)
Médecins du Monde promotes trainings and internal mobility
Single posting

SKILLS AND EXPERIENCE NEEDED:
At least 2 years’ experience with an NGO in the field
Experience with MdM in an international mission is an asset
Strong knowledge in training, capacity building and support
Experience in programme opening
Experience in health programme management in an asset
Strong knowledge of MdM procurement procedures is an asset
Experience in procurement and supply chain management
Ability to work quickly, under pressure and with short deadlines, flexibility to adapt to changing requirements
Excellent communication skills, listening and diplomacy skills
Ability to listen, provide guidance and foster good team dynamic
Good knowledge of Office pack (word, excel, outlook)
Languages: English is mandatory (oral and written)
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

To apply, click on the following link : http://www.jobs.net/j/JegWJKrU?idpartenaire=128

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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