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Project coordinator

Zahle (Lebanon)

  • Organization: Medair
  • Location: Zahle (Lebanon)
  • Grade: Mid level - Internationally recruited position
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date:

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Project coordinator


Role Overview

Provide strategic leadership and direction for the Zahle programme and oversight of Medair projects and activities.  The PC collaborates with the Country Director on project strategy and planning, and works closely with project managers, managers, and sector leads. The Project Coordinator is responsible for external coordination at the field level – liaising with other humanitarian agencies, coordination bodies, and donor field offices. The Project Coordinator covers for the Country Director during any absences from the country and attends national level coordination and donor meetings in Beirut as required.

Project Overview

Medair Lebanon responds to the Syrian refugee crisis in Lebanon by delivering emergency humanitarian assistance to Syrian refugees and host communities in the Bekaa Valley, Mount Lebanon and Saida. Project sectors are Health, Shelter, and Information Management.  The Project Coordinator supervises a team of approximately 45 people, both national and international staff.

The Health programme is focussed on the delivery of primary healthcare services in the Bekaa Valley. It aims to improve the well-being and resilience of Syrian refugees and Lebanese women, girls, men and boys affected by conflict and sexual gender-based violence. The Shelter programme includes the assessment of shelter needs in the Informal Settlements in Bekaa Valley and the distribution of shelter kits to Syrian refugees.

Workplace & Conditions

Field based position in Zahle, Lebanon.

Starting Date & Initial Contract Details

September 2019. Full time, 24 months.

Key Activity Areas

Project Management

  • Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frames of the project proposals.
  • Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or GSO managers and advisors, and to donors.
  • Maintain an overview of the country context with a view to the strategic development of new projects, both in current sites and in surrounding regions. This may include baseline needs assessments.
  • Working closely with Project Managers, develop and produce new concepts and proposals, in coordination with the Program Funding Manager, Deputy Country Director and Country Director.


  • In coordination with the Country Director, develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local government officials, donors, UN agencies and other NGOs or partners) and represent Medair at relevant meetings (e.g. state and local government, sector-coordination and security) in order to facilitate and ensure cooperation and partnerships.
  • Seek out and actively participate in local networks or task groups on specific humanitarian aid issues.
  • Accompany donors on field trips and ensure programme details are transmitted in a professional manner.

Financial Management

  • Support Project Managers to construct budgets for designated projects, in collaboration with the Deputy Country Director, relevant Sector Advisers, Country Director, and Support functions.
  • Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, and liaise with Deputy Country Director in making any budget adjustment recommendations to the Country Director.

Staff Management

  • Ensure that all personnel related issues for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, training, etc.
  • Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.
  • Hold regular team meetings and build an effective team through a consultative leadership style and a transparent, honest and supportive communication structure.

Security Management

  • Responsible for security and safety of the team working in the field.
  • Monitor and review, with the National Security Focal Point, the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports, as appropriate, to the Country Director.
  • Ensure all staff members working for the designated projects and all visitors receive appropriate security briefings and on-going training in security-related topics.
  • Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.

Quality Management

  • Follow the direction of the relevant advisors at GSO regarding quality, strategy and technical guidelines.
  • Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant situations.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.


  • University degree in a relevant subject such as Management/ Development Studies / Business Administration.
  • Strong working knowledge of English (spoken and written).

Relief & Recovery Orientation Course (ROC)

  Everyone who works as an Internationally Recruited Staff in one of our field programmes must first successfully complete the Medair ROC. Read more for information, dates and related costs.


  • 5 years post-qualification experience in a management position, in a relief environment.
  • 3 years’ of experience with responsibility for management of projects and teams.
  • Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
  • Experience in the design, monitoring of implementation and evaluation of humanitarian programmes.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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