Strategic Planning Associate

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist Governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner

The incumbent will work under the direct supervision of the Strategy and Resource Planning Officer.

Tasks and responsibilities

• Lead and develop Standard Operating Procedures for the internal audit Unit.
• Assist in internal and external audits of FAO South Sudan.
• Prepare risk based internal audit plans as per annual internal audit plan.
• Conduct follow-up of the audit reports implementation and maintain follow-up data base.
• Submit semi-annual and annual reports on activities and results of the internal audit activities to Administration and FAOR
• Keep up to date data base of FAO implementing partners and Financial report status
• Work with Internal Control unit to Check Partner’s operational, financial, procurement, staff assessments before selection
• Carry out financial findings such as No supporting documentations, Insufficient supporting documentations, Cut-off error, Expenditure not for project purposes, No proof of payments, No proof of goods / services received, DSA rates exceeded, Support costs incorrectly calculated, Expenditure claimed but activities not undertaken, Advance claimed as expenditure, Commitments treated as expenditure, Ineligible salary cost and others on Implementing partners, Supplier Invoices And Reconciliation of Financial service Providers payments/reimbursements.
• Carry out Internal Control Findings (with the risk rating for FAO - financial impact is not required) such as Lack of audit trail, Inconsistent basis of accounting, Lack of financial control policies and procedures, Lack of procedures for verification of assets, Lack of procedures for disposal of assets, Lack of segregation of duties, Suppliers' invoices not approved, Lack of bank reconciliations, Lack of basis for allocating salary costs, Payments not approved, No competitive procedures for the award of contracts, Failure to implement prior year's audit recommendations, Poor record keeping, excessive use of cash payments and Others on Implementing partners, Supplier Invoices And Financial service Providers payments/reimbursements.
• Carry out Compliance Findings such as Bank account different from that named in the Operational Partners Agreement, Signatories on financial reports different from those specified in the Operational Partners Agreements, Financial reports are not submitted timely and Others on implementing partners.
• Perform other tasks reasonably assigned by the Administration unit and FAOR.

• Bachelor’s degree in Business Administration specialising in Finance and Management is required. Additional technical training in the field of accounts/finance is desirable.
• Good computer skills (Microsoft Office Windows applications), proficiency in MS Excel and knowledge of accounting software required.
• National of South Sudan
• Working knowledge (level C) of the FAO official language used for communication within the country (English) and working knowledge of the most widely used local language.

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Capable of working under pressure in a multitasking position.
• Ability to work in a multicultural environment.
• Good experience in the usage of computers and office software packages (MS Word, Excel, etc);