Procurement Assistant, #96046, GS-5, Health Technology Centre, Supply Division, Cph

The Cold Chain Unit in UNICEF Supply Division is looking for Procurement Assistant at the GS-5 level.

Procurement Assistant (GS-5 level)

Cold Chain Unit, Health Technology Centre, UNICEF Supply Division, Copenhagen

UNICEF works in 190 countries and territories to protect the rights of every child and has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential to the benefit of a better world. Supplies are essential to fulfil childrens rights.  UNICEF procures and supplies over 5,000 products to address the needs of children. Supporting child survival and development programmes around the world, UNICEF-procured supplies are critical in providing for children's health, education and protecting them from abuse, exploitation and neglect.

For Every Child... a Sustainable Future

Cold Chain Unit (CCU) operates under the Health and Technology Centre procuring Cold Chain Equipment (CCE) and related services, in accordance with the UNICEF Rules and Regulations. Overall responsibilities of the Cold Chain commercial team include proposing methods of purchase, in support of ensuring an uninterrupted and sustainable supply of CCE, complying with international quality standards.Focus is made on achieving affordable prices, incorporating innovative opportunities, engaging in project implementation and establishing partnerships and global links with health programmes.

For the last five years the demand for cold chain products and services has considerably increased, and the complexity of the operations expanded; the annual throughput value has tripled and a number of materials doubled, bringing an increase in workload, contract management complexity and overall handling of partner interphase.

The Procurement Assistant will therefore join the commercial team carrying the operational part of the contracting function, which is the foundation for the SD cold chain engagement.

How Can You Make a Difference?

The Procurement Assistant will be responsible for assistance with the procurement cycle for a complex segment of products, providing effective services to UNICEF country programs and Procurement Services clients, ensuring accurate and timely processing of requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

Key Responsibilities will include:

1. Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets. Prepare and draft price and cost estimates for Procurement Services transaction including freight.
2. Reviews material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.
3. Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
4. Drafts and prepares international tender invitations for complex commodities. Assists with preparation of Contract Review Committee submittals. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements and Direct Order Arrangements.
5. Monitors the status of Country Office programme and procurement service orders and center specific KPIs. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
6. Updating of databases and management systems for use by HQ, Field Offices or Regional Offices.
7. Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability of complex and highly customized commodities.
8. Maintains order filing in accordance with UNICEF guidelines.
9. Any other duties or assignments as requested by the supervisor.

To qualify as a Champion for every Child you will have...

Required:

• Valid working permit and residency in Denmark at the time of application.
• Completion of secondary education
• Five years of procurement related working experience
• Fluency in English

Desirable:

• Additional certified training related to business administration, procurement, supply management and similar.
• Work experience with public procurement in an international organisation
• Working knowledge of UN systems, policies and procedures
• Knowledge of SAP or similar ERP system
• Proficiency in an additional UN language (Russian, Spanish, Chinese, Arabic, French)

For every Child, you demonstrate...

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. In addition, the following functional competencies will be required:

• Analysing
• Learning and Researching
• Planning and Organising
• Following Instructions & Procedures

To view our competency framework, please click here: https://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Remarks

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

The closing date is 2 August 2019.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: http://www.unicef.org/about/employ/index.php. Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Lilia Winkel-Petersen at lwinkel@unicef.org.

Visit us at www.unicef.org/supply/