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Procurement Officer

Tallinn (Estonia)

  • Organization: eu-LISA - European Agency for the operational management of large scale IT-systems
  • Location: Tallinn (Estonia)
  • Grade: AD-5, Administrator - Open to citizens of an EU country - Junior level
  • Occupational Groups:
    • Procurement
  • Closing Date: 2019-09-10

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As a member of a Procurement Sector, reporting to the Head of Finance and Procurement Unit and under the supervision of the Head of Procurement Sector, the Procurement Officer will contribute to and facilitate the development and implementation of eu-LISA’s procurement function in accordance with established procurement and financial procedures. The Procurement Officer will be responsible for: • Contributing to the development, streamlining and implementing eu-LISA`s procurement policies and procedures; • Performing, and when relevant coordinating, activities required by negotiated, restricted and open tender procedures including preparation, evaluation, verification and reporting to ensure sound financial management in all procurement activities; • Providing required support to project managers/business owners for contract management issues; • Providing procedural advice and drafting technical specifications in cooperation with the eu-LISA operational and other administrative and technical staff; • Organising, coordinating and participating in Opening and Evaluation Committees and drafting the required related reports; • Providing the required procedural support to Evaluation Committees during the different phases of the evaluation; • Analysing and drafting contracts in line with EU relevant procurement rules and regulations; • Providing support in monitoring/checking contracts implementation and initiating necessary steps for the contract renewal or extension (deadlines, budget implementation, etc.); • Maintaining working contacts and official correspondence with service providers, suppliers and other contractors; • Promoting best practices, sound financial management and knowledge-sharing in the field of procurement and contract management across eu-LISA; • Contributing to systematic filing and organisation of documents to meet ex-ante and post publication requirements related to eu-LISA procurement; • Contributing to the drafting of the annual procurement plan and monitoring its implementation together with the other colleagues of the Procurement Sector; • Contributing to a repository of reference documents in the area of procurement and contract management; • Ensuring continuous quality assurance with service providers, suppliers, and contractors; • Supporting in contract monitoring including coordination with the Finance Sector for all matters related to the financial reporting; • Performing other procurement related activities upon request.
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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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