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Programme and Publication Officer (NE)(P3)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Technology, Electronics and Mechanics
    • Monitoring and Evaluation
    • Project and Programme Management
    • Scientist and Researcher
  • Closing Date: 2019-09-12

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Organizational Setting

The objective of the Department of Nuclear Energy is to foster the efficient and safe use of nuclear power by supporting interested Member States in improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; in catalysing innovation in nuclear power and fuel cycle technologies; in developing indigenous capabilities for national energy planning; in deploying new nuclear power plants; in preserving and disseminating nuclear information and knowledge; and in advancing science and industry through improved operation of research reactors.


The department has a dynamic, participative and interactive operating environment with inputs received from the Board of Governors, the General Conference, policy and decision-makers, and technical counterparts in Member States and the international development community.

Main Purpose

As a member of a team led by the Programme Coordinator, the Programme and Publication Officer contributes to the coordination activities related to planning, monitoring, assessing and reporting for Major Programme 1 - Nuclear Power, Fuel Cycle and Nuclear Science. The Programme and Publication Officer also supports the NE Department’s process for preparation and delivery of publications, advises the Department management team and scientific / technical staff on publishing preparation issues and serves as Secretary of the NE Department Documentation Coordination Team (DCT).


Role

The Programme and Publication Officer is\: (1) an advisor to programme managers on project and programme formulation and implementation reporting; (2) an analyst and facilitator, reviewing and analysing performance data in order to facilitate performance and risk assessment according to results-based principles; (3) a team member, working collaboratively within the Programme Coordinator Group of the Department to enhance programme synergies and coordination of cross-cutting activities and a substantive contributor, drafting and preparing various documentation; (4) an advisor (to both staff and external authors) providing support during the preparation of NE Department publications and other relevant materials to be published; and (5) the Secretary of the Department of Nuclear Energy’s DCT and the principal liaison between the NE Department and the Publishing Section.


Functions / Key Results Expected

  • Under the guidance and supervision of the Programme Coordinator, contribute to and help to coordinate across the Department, programme planning and formulation, performance monitoring, programme assessment (including risk assessment), evaluation and reporting, contributing to ensure programme integrity and coherence and homogeneity of the Major Programme 1 programmes/projects.
  • He/she also contributes to ensure consistency and coordination between programme elements, including interdepartmental cross-cutting programmes and projects.
  • Track, analyse and follow the delivery of programme outputs to ensure the inclusion of all programme elements in changing programme structures.
  • Analyse overall programme delivery and collect data to facilitate not only programme assessment but also reporting on outputs and the achievement of outcomes, assessing performance and risks using relevant indicators.
  • Contribute to draft status reports and position papers and provide input to the drafting and preparation of documents for the Policy-Making Organs.
  • Act as Secretary of the Nuclear Energy Department’s DCT for the management of DCT related activities, such as the preparation, implementation and follow-up of DCT meetings.
  • Support the NE Department in the process for preparation and delivery of publications, including advising the Department management team and scientific / technical staff on publishing preparation issues and and delivering training, coaching, communication and monitoring activities to ensure the sustainability of process.
  • Collect information and contribute substantially to drafting the NE Strengthening Document, the Nuclear Technology Review and other reports to the governing bodies and other programme documents, handle the corresponding clearance and approval process.


Competencies and Expertise

Core Competencies

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.


Functional Competencies

Name Definition
 
Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
 
Commitment to continuous process improvement Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
 
Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.


Required Expertise

Function Name Expertise Description
     
Management and Programme Analysis Project Management Good knowledge and understanding of theories, concepts, methods, approaches and tools relevant to programme and project management.
     
Management and Programme Analysis Reporting Ability to evaluate programmatic requirements in a dynamic matrix management structure

Qualifications, Experience and Language skills

Bachelor's Degree - University degree in management, business administration, science, engineering or a related field.

At least 5 years of relevant working experience in programme and project support, of which at least 3 years at the international level, preferably in an UN agency.
Experience in the planning, formulation, monitoring and assessment of programmes and projects in a UN context.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, German, Russian and Spanish) is an asset.


Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $60233 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 26442, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance


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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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