Data Entry Support in Zarqa- G3

Introduction

Jordan, through its Compact presented at the February 2016 London Conference “Supporting Syria and the Region” has now pledged to deliver up to 200,000 working permits to Syrian refugees.

While envisaged investments and expanded trade in Jordan resulting from the London Conference will create jobs in the long term, it is of crucial importance to allow for both Syrian refugees and vulnerable Jordanians to secure decent livelihoods in the meantime. To this end, it is proposed to implement Employment Intensive Investment Projects that link decent work with asset creation / maintenance in the communities.

Against this backdrop, the International Labour Organization (ILO), started its project “Employment through Labour Intensive Infrastructure in Jordan” in June 2016. The Phase IV of the project is funded by KfW (federal Reconstruction Credit Institute) with a total budget of 20 million Euros aims to improve living conditions for Jordanians in host communities and Syrian Refugees through increased employment and improved infrastructure. The project has two key objectives: i) Improved rural infrastructure through the use of employment intensive methods; and ii) improved employability and access to the labour market for women and men Syrian refugees.

As part of the reporting requirement, the project is required to maintain employment data and report on monthly basis. The Data Entry Support will work under the guidance of the Communications, Community Development & Monitoring Officer. S/he will report to the Chief Technical Adviser. S/he will work in close collaboration with the rest of the project team.

Description of Duties

1. Prepare and sort received documents and identifying forms that need to be entered into Data Collection Software or Access Data base as per the project requirement.
2. Entering all Monitoring relevant information into the Online System or the Access Data Base as per the requirement and guidance from M&E Officer.
3. Make sure all the documents are filed systematically as per the existing filing system.
4. Ensure accuracy of entered data and comparing it with the existing filing system to make sure all records are consistent and aligned.
5. Provide reports on any documents that are not submitted timely or inconsistent to the requirements.
6. Following up with Ministries, Contractors and Municipalities to get all the documents required for the project on time.
7. Support the coordination and execution of events, missions, evaluations and research.
8. Provide the Monitoring Officer in Amman with all the reports needed from the field.
9. Being responsible for the safety of the records hard copies and soft copies.
10. Assist in  other Monitoring functions as required.
11. Perform any other duties assigned by the supervisor.

Required qualifications

Education

Completion of secondary school education.

Experience

Two years of related working experience.

Languages

Excellent knowledge of the local language and some knowledge of the working language of the duty station i.e. English.

Competencies

Ability to understand and follow work instructions. Knowledge of general office procedures and work related methods. Ability to use computers for word processing and data entry or record keeping. Ability to perform assigned duties with speed and accuracy. Must have the demonstrated ability to type at the prescribed speed of the Office. Ability to maintain records and files of moderate complexity. Ability to respond appropriately to supervision. Ability to work in a team. Ability to plan and organize own work assignments.

           The official is REQUIRED to reside at the respective duty station.