ACCOUNTS PAYABLE ASSISTANT, FINANCE AND SUPPORT SERVICES DEPARTMENT

Organizational Setting

The Finance Unit is responsible for the corporate, project, and financial services which contribute to the business and operating foundation for the successful delivery of IDLO’s strategic plan.  It manages the overall financial resources essential for full implementation of IDLO’s programming and corporate activities by providing a range of services and solutions for organizational planning, budgeting, treasury, payments, payroll, financial accounting, and reporting.  It furthermore maintains all accounts for IDLO by monitoring and reporting on transactions, investments, cash flow, and receipts of contributions as well as by preparing financial statements and other reports for the Director-General, management, and the Governing Bodies.

The Finance Unit plays a key role in operationalizing IDLO’s vision of a networked organization, incorporating the principles of matrix management and promoting an environment of shared resources.  The Unit is an essential enabler to support cross-functional teams to coalesce around initiatives and projects.

Duties & Responsibilities

Under the direct supervision of the Financial Accountant the incumbent will perform the following duties:

• Review approved payment requests ensuring support documentation is provided and are following IDLO policies and procedures and applicable donor rules and regulations;
• Advice on corrective actions needed in terms of support documentation and/or compliance issues in connection to payment requests;
• Enter transactions including invoice registration into the financial system Microsoft Dynamics NAV;
• Register payments, advances, prepayments, accruals, and other related entries in Microsoft Dynamics NAV;
• Process payments through the banking system ensuring payments are carried out in an accurate and timely manner;
• Monitor incoming funds and share the information regularly with the finance team;
• Perform month-end reconciliations, including the preparation of schedules and other financial data; 
• Close payment requests once payments have been processed;
• Subsequentially file the documentation for all NAV transactions, hard and soft copies, in a timely manner;
• Facilitate access of all finance documentation during audits;
• Perform any other similar duties as requested by the supervisor.

 Education and Work Experience

• Undergraduate degree in Accounting, Finance, Business Administration or related field is needed.
• Minimum of 1-3 years of experience in the field of finance and accounting.  Experience within an intergovernmental/international non-government organization would be a distinct advantage.
• Part professional accounting qualification like CPA, CA, ACCA

Languages

• Fluency in both oral and written English is required. Working knowledge of other languages would be advantageous.

Specific knowledge, skills and competencies

• Experience using accounting systems/software and Microsoft Office applications. 
• Experience in the use of Microsoft Dynamics NAV or other accounting software.
• High degree of accuracy to ensure correctness of financial information.
• Ability to work independently and manage multiple priorities simultaneously in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills, and ability to effectively interact with a wide variety of people.
• Solid team-oriented interpersonal skills, including facilitation, and comfortable to work within a multicultural environment.
• Keen sense of ethics, integrity, credibility and commitment to IDLO’s mandate.

Terms and Conditions

The Services will be performed at IDLO HQ in Rome, Italy for a duration of 6 months. Total remuneration for the assignment will be EUR 1,600.00 per month.  The incumbent may be requested to provide a suitable medical insurance before starting the appointment.

Disclaimer

The above statements are intended to describe the general nature and level of the work being performed by the consultant assigned to this work. This is not an exhaustive list of all duties and responsibilities.

IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.