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ERP Functional Lead, Procurement and Contacts(P4)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Administrative support
    • Monitoring and Evaluation
    • Information Technology and Computer Science
    • Procurement
    • Operations and Administrations
    • Supply Chain
    • Logistics
    • Managerial positions
  • Closing Date: 2019-09-29

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Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows\: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Division of Information Technology provides support to the IAEA in the field of information and communication technology (ICT), including information systems for technical programmes and management. It is responsible for planning, developing and implementing an ICT strategy, for setting and enforcing common ICT standards throughout the Secretariat and for managing central ICT services. The IAEA's ICT infrastructure comprises state of the art hardware and software platforms in a partially decentralized environment. The Division has implemented an IT service management model based on ITIL (IT Infrastructure Library) and Prince2 (Projects in a Controlled Environment) best practices.
The IAEA's Enterprise Resource Planning (ERP) system, known as the Agency-wide Information System for Programme Support (AIPS), was implemented in a multi-phased phased approach beginning in 2011 and completing in 2017. AIPS provides a single, fully-integrated solution that standardizes and improves efficiency of business processes by leveraging the Oracle ERP suite of products. AIPS encompasses 8 business domains\: finance, procurement, programme and project management, planning and budgeting, human resources and payroll, contacts, travel and events management. The AIPS Management Section (AMS) within the Division of Information Technology manages the operations, maintenance, improvements, and support for the AIPS system in collaboration with business process owners. The AMS Section consists of approximately 20 staff members and is led by a Section Head, who reports to the Director of Information Technology/CIO.

 

Main Purpose

The ERP Functional Lead, Procurement and Contacts, is a member of the AIPS Management Section (AMS) and reports to the AMS Section Head. He/she provides advice on, applies technical knowledge to, and provides Contacts (Master Data), Procurement, Inventory and Asset Management Functional support to the delivery of IT services aimed at supporting the IAEA's ERP system known as AIPS (Agency-wide Information System for Programme Support).

 

Role

The ERP Functional Lead, Procurement and Contacts, is\: a functional knowledge expert, having strong knowledge of several Oracle eBusiness Suite modules, including\: Purchasing, iProcurement, Sourcing, Inventory, Oracle Trading Community Architecture, Oracle Customer Data Librarian, Oracle Customers Online, Oracle Supplier Management (Supplier Hub and Supplier Lifecycle Management), Oracle Marketing, Oracle iSupplier Portal and Fixed Assets and the corresponding business processes, and domain lead managing all the resources working for the Procurement, Inventory, Contacts & Assets Domain. The knowledge is applied to manage and resolve incidents and problems as well as design and implement changes related to the above areas of the AIPS system.

The role also requires supporting the hiring of staff, consultants and contractors, and managing contractors. This includes\: prioritization of tasks, managing and assessing contractor's performance, mentoring and offering guidance with respect to both the IAEA organization and AIPS.

 

Functions / Key Results Expected

Provide Oracle Purchasing, Inventory, Contacts and Asset Management functional application and business expertise to support end users.

Provide solutions for incidents and identify business process improvement opportunities.

Manage application service requests (problem resolution, work requests).

Manage application change requests (new features, new RICEFW components, configuration settings, modifications to existing features).

Maintain the configuration of live ERP modules in the areas of Oracle Purchasing, Inventory, Contacts and Asset Management. Ensure that solutions leverage the standard configuration settings and that the functional designs are documented.

Actively participate in testing to validate if the implemented features meet requirements.

Document functional requirements to support application change requests.

Provide AIPS Application Levels 2 and 3 support as needed.

Contribute to the development of new reports and forms in order to meet the needs of managers and users.

Contribute to the development and implementation of user support and training modules and manuals.

Deliver training to end users in support of use of the application, or upgrades, and enhancements.


Competencies and Expertise

Core Competencies

Name

Definition

 

 

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

 

 

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

 

 

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

 

 

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name

Definition

 

 

Client orientation

Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.

 

 

Commitment to continuous process improvement

Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.

 

 

Technical/scientific credibility

Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Required Expertise

Function

Name

Expertise Description

 

 

 

Information Technology - Oracle

Oracle Accounts Payables

Working experience is must.

 

 

 

Information Technology - Oracle

Oracle Fixed Assets

Working experience is must.

 

 

 

Information Technology - Oracle

Oracle Master Data Management (TCA)

Experience in working with the implementation or post go-live support on Oracle E-Business Suite.

 

 

 

Information Technology - Oracle

Oracle Procurement

Experience in working with the implementation or post go-live support on Oracle E-Business Suite.

 

 

 

Information Technology - Oracle

Oracle Procurement Contracts

Experience in working with the implementation or post go-live support on Oracle E-Business Suite.

 

 

 

Information Technology - Oracle

Oracle Sourcing

Experience in working with the implementation or post go-live support on Oracle E-Business Suite.

 

 

 

Information Technology - Oracle

Oracle iProc

Experience in working with the implementation or post go-live support on Oracle E-Business Suite.

 

 

 

Information Technology - Oracle

Oracle iSupplier

Experience in working with the implementation or post go-live support on Oracle E-Business Suite.

Asset Expertise

Function

Name

Expertise Description

 

 

 

Information Technology - Oracle

Oracle ERP Expertise

Working experience with other Oracle ERP modules is an added advantage.

 

 

 

Information Technology - Oracle

Oracle Inventory

Working experience is an added advantage.

 

Qualifications, Experience and Language skills

Master's Degree - Advanced University Degree (or equivalent experience) in Management, Accounting, Information Technology or related fields.

A minimum of seven years of progressively responsible experience in working with the implementation or post go-live support on Oracle E-Business Suite Release 12.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

 

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $72637 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 30144, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

 

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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