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Programme Associate (Reports) | SSA6 | Manila, Philippines

Manila (Philippines)

  • Organization: UN WFP - World Food Programme
  • Location: Manila (Philippines)
  • Grade: Junior - Internationally recruited position - Junior level
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2019-08-21

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

 JOB TITLE:  PROGRAMME ASSOCIATE (REPORTS)
 TYPE OF CONTRACT:  SPECIAL SERVICE AGREEMENT (SSA)
 JOB GRADE:  SSA-6
 UNIT/DIVISION:  PARTNERSHIPS, COMMUNICATIONS AND DONOR RELATIONS
 DUTY STATION (City, Country):  MANILA, PHILIPPINES
 CONTRACT DURATION:  FIVE (5) MONTHS
ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Under the general supervision of the Representative and Country Director, the Programme Associate (Reports) will report to the Communications Officer or designate.

JOB PURPOSE

To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Programme Associate (Reports) will be responsible for the following duties:

  • Coordinate reporting activities for all operations of the Country Office;
  • Prepare monthly Country Briefs; and other regular reports
  • Write a regular situation report for WFP Headquarters, summarizing WFP activities in an emergency operation; assist in the preparation, writing and editing of all other reports required by Headquarters;
  • Prepare donor reports, including the Annual Country Report for the Annual Reporting Exercise;
  • Prepare senior management briefing notes as needed
  • Compile field level information required for operational reports to donors;
  • Contribute to the drafting of concept notes, grants and funding proposals to donors in coordination with Programme Unit
  • Provide technical support, training and clarification on reporting policies;
  • Monitor and review regular sources of information and data required for preparation of reports (e.g. information from NGOs, news clippings, surveys, information from field monitors, food statistics reports);
  • Any other tasks assigned by the supervisor and/or the Representative and Country Director.
4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  •  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  •  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  •  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

  • Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  •  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  •  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  •  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  •  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  •  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  •  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  •  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  •  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Programme Lifecycle & Food Assistance Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.
Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
Broad Knowledge of Specialized Areas Understands basic technical concepts and data and their relevance to food assistance programmes.
Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
Strategic Policy Engagement w/Government Understands and applies basic principles of engagement with government counterparts at the national or local level.
PERFORMANCE INDICATORS
  • Results Expected: Well organized, complete and accurate reports, records and/or data, put together independently with only general guidance.
  • Critical Success Factors: Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.
MINIMUM QUALIFICATIONS
  • Education: Completion of secondary school education, preferably supplemented by courses in reports writing, communications, or other related field.
  • Work Experience: At least five years of progressively responsible experience in writing reports, and briefs of which at least one year was closely related to programme functions.
  • Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
DESIRED KNOWLEDGE AND SKILLS FOR ENTRY INTO THE ROLE
  • University and/or Master’s degree in Journalism, English, Social Sciences, International Relations, Mass Communications, or other related fields.
  • Advanced knowledge of WFP specified software (Microsoft Windows, MS Excel, MS Word, MS PowerPoint), ability to use digital video and still cameras; ability to make power point and other types of presentations; ability to meet deadlines and can work effectively even under pressure; and proficiency in a second official WFP language.
DEADLINE FOR APPLICATIONS

21 AUGUST 2019, 11:59PM (PHILIPPINE TIME)

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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