Supply Chain Assistant (Procurement)
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
Operating since 2004 in Lebanon, DRC has addressed the needs and rights of vulnerable populations, working initially with Palestinian refugees (since 2004), Iraqi refugees (2007-2010), Lebanese IDPs (during the 2006 conflict), migrant domestic workers (since 2009) and, since 2011, responding to the Syrian refugee crisis.
DRC Lebanon is currently delivering programming in protection, housing, infrastructure, basic assistance, livelihoods, and community development interventions. This myriad programming seeks to address the immediate needs of displaced populations and concurrently support vulnerable host populations. DRC has five offices spread throughout Lebanon in, Beirut, the Bekaa, Saida, Tripoli and Qobayat.
About the job
You will work closely with programme, logistics and finance colleagues to ensure teams have the goods, materials and services they need to deliver support to displacement-affected communities across northern Lebanon. You will work under the close supervision of the Supply Chain Team Leader to meet the needs of programme teams, follow up on procurement related requests and ensure compliance with DRC regulations.
You will be a detailed-oriented individual who can understand and implement public procurement rules and regulations but also be able to delivery quality work in a consistent and timely fashion – with a focus on value for money.
While primarily focused on Akkar, you will have the opportunity to work across all of DRC northern Lebanon operations. If you are a good communicator and keen to learn then we can train you on new systems, coach you to improve and challenge you to develop professionally.
Your main duties and responsibilities will be:
- Procure all services, materials and equipment ordered by the programmes in line with the DRC Operations Handbook and in a timely, efficient and transparent manner that achieves value for money.
- Prepare the relevant documents for the procurement of goods and services
- Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report. Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report. Ensure that all supplies / materials required for the programs implementation are following an accurate workplan and timeline in terms of request and delivery to sites of implementation
- Ensure that all orders are tracked from point of planning and request through to final receipt and payment; circulate the procurement tracker to management and programme staff on a weekly basis. Ensure all documents are filed appropriately for future audit purposes.
- Constantly search the market for new suppliers that may provide better service or value for money for DRC, verify supplier information and maintain a list of registered suppliers that can be used for regular and emergency procurements.
- Comply with DRC Code of Conduct in all procurement activities and implement corruption prevention measures in conjunction with the Area Logistics and Procurement Manager.
- Support the development of purchase agreements with suppliers for regularly used goods and services, track such agreements and monitor upcoming expiry dates in time for the agreements to be re-tendered.
- Support the Tripoli office procurement team when/if needed.
- Send monthly reports to SCTL which includes (Contract Follow Up, Procurement Tracker, Lease Tracker, Narrative report)
- Participate in the identification of new premises for DRC which might include (Office, Warehouses, GHs) and support in drafting lease agreements, and follow ups with Land Lords.
To be successful in this role we expect you to have a Diploma in Supply Chain or related field, or equivalent professional qualification. Moreover, we also expect the following:
- 1 year of experience in supply chain management
- Experience with public procurement procedures and documentation
- Certificates and accreditations in supply chain courses
- NGO sector experience, in particular in international and humanitarian contexts
- Experience operating an Enterprise Resource Planning system
In this position, you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
- Contract length: 6 months, renewable based on funds and performance
- Band/Level: I1
- Basic Salary: 1350 USD (depending on years of experience)
- Duty Station: Akkar with possibility to work from Tripoli some days
- Start date: September 2019
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies. For questions regarding the vacancy please contact firstname.lastname@example.org.
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 9th of September 2019. Interviews are expected to take place on rolling basis.
For further information about the Danish Refugee Council, please consult our website drc.ngo.