Finance Assistant SSA5 to be based in Baghdad, Iraq
The United Nations World Food Programme (WFP) works in more than 80 countries around the world. In 2018, WFP assisted approximately 780,000 people in Iraq, focusing on saving lives and protecting livelihoods, supporting the Government of Iraq's social safety nets towards Zero Hunger. The situation of internally displaced people (IDPs) and refugees remains precarious following the return process that began in 2018. Through emergency assistance to IDPs and refugees, and recovery and reconstruction activities for returnees, WFP is helping the Iraqi Government reduce vulnerability and build people’s resilience and food security.
WFP Iraq is implementing a large-scale school feeding programme across 11 governorates for the academic year of 2019-20. The programme is of critical importance for WFP, and close coordination/collaboration with the Ministry of Education, Ministry of Health and contracted cooperating partners is key. For this programme, WFP will be scaling up its staffing capacity to ensure smooth implementation of the programme. The programme is expected to mainstream home-grown, protection and gender components.
Based in the Baghdad CO under the direct line-management of the Finance Office in the School Feeding Unit. This role will be responsible for ensuring that financial matters related to the school feeding programme are appropriately undertaken and that financial processing related to WFP’s cooperating partners is effectively streamlined in a time-efficient manner.
Under the direct supervision of the Finance Officer and within delegated authority, the incumbent will be responsible for performing the following tasks:
Cash-based Transfer & School Feeding:
- Prepare payments of Cooperating Partners (CP) for the School Feeding activities according to the signed Field Level Agreements, based on proper authorization from Programme Unit, and supported by legitimate and sufficient documentations
- Keep tracking for the CPs advances and prepare tables for reconciliations
- Ensure that CPs have submitted original and legitimate invoices supporting their claims for reimbursement
- Ensure that disbursements are made based on proper authorization and supported by legitimate and sufficient documentation
- Ensure proper maintenance of CPs accounts and timely clearance of outstanding advances and other receivables
- Ensure consistency and integrity of data in all accounting transactions and supporting documentation
WINGS (WFP’s SAP System):
- Prepare LIVs, AP documents, parked documents; review trip documents (TRMs) and transfer to FI for trips related to School Feeding project
General Accounting & Finance:
- Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations
- Monitor the CPs vendor accounts regularly, to ensure that all open items are properly monitored and up-to-date
- Verify CPs claims, advances and other receivables, observe appropriate procurement procedures, to ensure that CPs are paid in a timely manner, and in conformance with WFP finance rules and regulations
- Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics
- Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to CPs, cash grants and other supplier invoices are processed in a timely manner
- Maintain the register for all invoices in ITS, payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines
Filing and Documentation:
- Ensure that all original documents are kept in the files especially for the documents received from the staff in the governorates
- Stamp all original documents with “PAID “stamp to ensure not using these documents again in payments
- Ensure all documents are kept in proper files and in a safe place away from the reach of unauthorized persons
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable
Experience: Minimum 4 years of work experience in a finance role
Language: Fluency (level C) in Arabic and English language.
- Experience in working in the humanitarian/development/NGO sector in a finance role
- Has experience assessing financial health and stability of Cash and Voucher projects and other programming initiatives to verify compliance with incountry local laws
- Has experience working with auditors and other thirdparty vendors
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
|Capability Name||Description of the behaviour expected for the proficiency level|
|Internal Controls & Compliance||Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.|
|Performance Budgeting, Analysis & Reporting||Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.|
|Resource Management||Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis.|
|Financial Mgmt. & Accounting Principles||Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.|
|Supply Chain and Operations Knowledge||Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).|
27 August 2019
Female applicants are strongly encouraged to apply.
Strong recommendation to submit a CV of 2-3 pages.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.