The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
DRC has been operating in the Middle East and North Africa (MENA) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Algeria, Libya/Tunisia, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman. DRC has 17 offices and approximately one thousand staff members across the MENA region. Following an internal HQ restructuring, from 1st January 2018 the region is focusing on the Middle East, hence Algeria, Tunisia and Libya will transition to a new region during the course of 2018, while Yemen will join the Middle East region.
Responsible for all procurement of goods and services, warehousing, transportation of good and people, vehicle fleet management, and general logistics support to the programme.
Your main duties and responsibilities will be:
In close cooperation with the Finance Manager and Head of Support and Administration reinforce existing procedures and systems for financial management and control in compliance with guidelines set out in the finance chapters of DRC’s Operations Handbook, the country’s laws, and donor requirements;
• Finalize monthly payroll in coordination with HR department.
• Finalize monthly social security calculations in coordination with HR department and deposit in to government treasury.
• Manage day-to-day accounting functions, including regular cash verification, cash/bank reconciliation, monthly cashbooks closing, advances’ reconciliation, timely submission of accounts to Coordination Office;
• Ensure payments to suppliers and recurrent expenditures are made in a timely manner with the appropriate authorization;
• Control all the supporting documentation produced in the field office/sub office.
• Brief the Finance Manager on matters associated with finance on a bi-weekly and monthly basis;
• Work closely with the Finance Manager to ensure that through and effective budgetary control is undertaken in Baghdad office and sub offices
• Support the development and implementation of financial management capacity building of finance staff, field staff, and national partners;
• Responsible for collecting cash forecasts from all PMs and requesting funds from Coordination Office in a timely manner, including following up to ensure funds are received as requested
• Maintain a continuous overview of funding levels and pay particular attention to shared support costs requesting support cost rebooking as necessary
• Responsible for collecting rebooking from all PM’s and submitting them monthly with the finance re-bookings to coordination office;
• Monitor with HR/Admin Officer, staff phone bills on a monthly basis and follow up on reimbursements from staff for private or international calls;
• Oversee the project-end procedures, ensuring that all payments are finalized within the liquidation period and all payments have been committed within the project period
• Ensure monthly meetings are held with project team leaders/lead officers to discuss key issues, reasons for these, and any remedial action that is required;
• Prepare for local audits in collaboration with Coordination office fielding requests as needed;
• Ensure that inventory and assets lists are maintained and regularly updated in coordination with logistics department;
• Any other duties assigned by the Finance Manager.
To be successful in this role we expect the following:
"• Minimum 3 years of experience in humanitarian logistics, procurement, transport and distribution, warehousing, and stock management
• Good understanding of the procurement rules and regulations of major international donors
• Excellent skill in MS Word, Excel, and PowerPoint
• Advanced English proficiency
• Fluency in local language
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with DRC’s vision and values.
Contract length: 6 Months
Start date: 15 Aug 2019
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates/ Nationals; please refer to drc.ngo under Vacancies.
Interested? Then apply for this position by clicking on the apply button.
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 29 Aug 2019
Please note: that given the urgency of vacancy the position may be filled before the due date.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport
For further information about the Danish Refugee Council, please consult our website drc.ngo