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Unit Head (Facilities and Property Management)(P3)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Administrative support
    • Monitoring and Evaluation
    • Architecture, Building and Property Management
    • Managerial positions
  • Closing Date: 2019-10-10

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Organizational Setting

The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its five Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management Section (FMS), the Transport and General Support Section (TGSS), and the Seibersdorf Laboratories Services Section (SLSS).
The Facilities Management Section provides technical advice and has overall responsibility for the implementation of major facilities management specific projects and administrative services including property management for all IAEA premises. The Section comprises of two Units, the Facilities and Property Management Unit and the Project and Technical Support Services Unit.

 

Main Purpose

Reporting to the Section Head, Facilities Management Section, the Unit Head (Facilities and Property Management) coordinates the project activities of the Section. She/he prepares design proposals, technical specifications, drawings, cost estimates and bills of quantities for IAEA building and construction related projects. He/she prepares cost-effective planned preventive maintenance programmes for building elements and services. In addition, she/he supervises the Building Services Group, manages technical service contracts, and oversees updates of property management data for Agency assets including those outside the Vienna International Centre (VIC). Under the guidance of the Section Head the Unit Head (Facilities and Property Management) provides leadership with respect to all Electrical Mechanical Engineering issues.

 

Role

The Unit Head is\: 1) a project manager, leading and coordinating all the facility related projects. 2) a liaison with building operatives on the supervision and monitoring of works and services relating to upgrading, alterations and technical installation; 3) a specialist, translating client requirements into technical specifications for UNIDO/Buildings Management Services (BMS) or external contractors; 4) an analyst, monitoring minor repairs and work orders and providing recommendations on a wide range of technical and facilities management issues; 5) a coordinator of the activities of the Building Services Group.

 

Functions / Key Results Expected

Provide technical expertise in electrical mechanical engineering activities in the Agency's facilities.
Prepare technical design proposals, specifications, cost estimates and bills of quantities for IAEA building and engineering projects, and for refurbishments and renewals/upgrading of technical installations on IAEA premises.
Manage a range of technical projects from inception to handover.
Liaise with internal and external stakeholders, identifying the problems and risks in project implementation and proposing recommendations to resolve them in timely manner.
Oversea the timely maintenance requirements for the Agency’s main data centres.
Provide technical guidance to other technical units and specialists on the infrastructure requirements for the installation of various types of laboratory equipment.
Provide technical guidance with respect to the infrastructure requirements for the Agency’s physical security installations.
Ensure adequate technical and safe environmental work conditions for IAEA staff at the VIC headquarters and other offices.
Ensure compliance with local building codes/norms and safety standards for all facilities and premises.
Draft specifications and statements of works for submission to the Office of Procurement Services.
Serve as the Electrical focal point for the Agency’s premises in the VIC.
Coordinate activities of the Property Management, Receiving and Inspection Groups for the recording and management of Agency assets.

 

Competencies and Expertise

Core Competencies

Name

Definition

 

Planning and Organizing

Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.

 

Communication

Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.

 

Achieving Results

Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.

 

Teamwork

Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.

Functional Competencies

Name

Definition

 

Analytical thinking

Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.

 

Client orientation

Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.

 

Judgement/decision making

Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.

Required Expertise

Function

Name

Expertise Description

 

 

 

General Services

Building Maintenance

Project management expertise in facilities management context.

 

 

 

General Services

Building Services

Ability to devise annual work plans or other metrics and service level agreements.

 

 

 

Other Technical Engineering

Engineering and Technology

In-depth knowledge of and application of the relevant building standards and safety regulations.

 

 

 

Other Technical Engineering

General Engineering

Ability to manage building maintenance service related activities.

 

 

 

Administrative Support

MS Office (Word, Excel, Outlook, PowerPoint)

Skills in AutoCAD, MS Project and a facilities management system are essential.

 

 

 

Other Technical Engineering

Mechanical Engineering

In-depth knowledge of Electrical Mechanical Engineering principals and current industrial practice.

 

 

 

Procurement Services

Procurement

Good understanding of building procurement processes and technical evaluation of building proposals.

 

 

 

Management and Programme Analysis

Project Management

Proven ability to plan, coordinate and supervise a complex logistical-technical project in an international environment.

 

Qualifications, Experience and Language skills

Bachelor's Degree - University degree in Electrical Mechanical related engineering studies.

At least five years of progressively responsible experience in technical, administrative and supervisory areas in the maintenance, management and operation of facilities are required.
Experience in building management is desirable.
PRINCE2 or other project management certification is desirable.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

 

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $60233 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 24997, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

 

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity
. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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