Finance and Administration Manager, VectorLink, Ghana
Finance & Administration Manager, VectorLink
Based in Accra, Ghana
Reports to Program Director
Who we are!
With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world's leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.
There are over 8,000 “PSI'ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.
We are looking for a Finance and Administration Manager (FAM) based in Accra, Ghana to support PSI's Insecticide Treated Net (ITN) work for the President's Malaria Initiative (PMI) VectorLink project. VectorLink is equipping countries to plan and implement safe, cost-effective and sustainable life-saving malaria vector control interventions with the overall goal of reducing the burden of malaria. The FAM will assist in the start-up and implementation of VectorLink activities in Ghana. The FAM should have strong management qualifications and international experience with USAID and other donors. We are looking for someone with a proven track record of delivering results in field offices and working in fast paced environments.
Sound like you? Read on.
The VectorLink FAM, reporting to Program Director, VectorLink, will be responsible for helping to plan and manage activity budgets while assuring compliance with regulations and financial/administrative best practices. S/he will provide organizational start-up assistance to put systems and staffing in place, as well as oversee ongoing office procurements to make sure they're in line with PSI and USG policies.
- Contribute to organizational strategic planning and goal setting in line with the PSI global strategic plan
- Help plan, develop and maintain financial and administrative systems for PSI in Ghana
- Adapt PSI global personnel, travel and HR policies for PSI Ghana
- Maintain sound financial systems and policies in line with PSI and USAID regulations, and local law
- Provide assurance that records and controls are sufficient to ensure the accuracy and reliability of financial information
- Ensure sound financial management including programmatic budgeting, spending projections and monitoring of payments
- Manage financial reporting, budgeting, compliance, treasury, accounts payable, accounts receivable, sales/distribution, and inventory
- Manage relationships with internal and external auditors
- Lead the development of quarterly/annual programmatic and financial reports; provide monthly progress updates for the project
- Prepare the monthly financial certification package including all supporting schedules and the trial balance
- Maintain the fixed asset register
- Maintain the chart of accounts and the master project list
- Reconcile bank accounts daily or weekly using online statements, and monthly using paper statements
- Review and approve travel, sub-recipient, and salary advances, and pre-payments to vendors
- Prepare monthly, quarterly, annual and ad hoc financial reports as needed
- Lead the recruitment and onboarding of new project staff
- Coach finance staff to achieve goals and professional growth
- Prepare and review new contracts and lease agreements in coordination with PSI-Washington Program Management team and ensure timely renewal of all relevant agreements
- Work closely with in-country technical team and HQ-based team to ensure effective, timely and coordinated project implementation
- Ensure compliance with USAID PMI operational policies and regulations, and appropriate use of donor funds
- Promote and demonstrate an ethical environment in line with PSI's values and of honesty and acting with integrity
- Other tasks as assigned**Qualifications**
What are we looking for?
The candidate we hire will embody PSI's corporate values:
Collaboration: You can work independently, but thrive within a team.
Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates
Pragmatism: You dive in and maintain momentum even when things are ambiguous and you don't let perfect get in the way of good enough.
Honesty: You aren't afraid to speak up and speak your mind.
Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.
Commitment: You're independent and a free thinker, but you're ready to buy in to the direction of the team and commit to its success.
- MBA with finance specialty or chartered accountant with experience working at senior levels OR Bachelor of Science Degree (4 Years) in Commerce/Business Administration/Accounting or related field
- At least 8 year**s** of experience in international development or public health projects in Ghana
- Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Lawson, or another ERP. Understanding of country office systems including finance and administrative reporting
- Working knowledge of US government rules and regulations for cooperative agreements
- Contract management and compliance expertise
- Supervisory experience with good track record of managing junior staff
- Strong multitasking skills and ability to meet deadlines
- Exceptional attention to detail
- Knowledge of malaria and public health issues is desired
- Fluency in English required
- Work authorization in Ghana is required
What would get us excited?
- Experienced manager. You have been a previous Finance & Admin Manager for an international NGO in Ghana (or outside of) before.
- Capacity Builder: You have experience in building teams, setting up systems, empowering local technical, management and leadership capacity.
- Collaborative manager. You are able to inspire a shared vision for eliminating malaria in Ghana. You have successfully helped your staff learn, grow, and thrive in their work.
- A connector. You have experience working with Ministries of Health, donors, health care companies, and other implementing partners. You are able to listen to others and identify challenges and work with local leaders to creatively address gaps.