Administrative/Finance Associate

This position is advertised open to internal and external applicants. ¿As reflected in paragraph 21 of the Policy and Procedures on Assignments of Locally recruited staff (PPAL), the following Job Opening is open to internal staff members based in South-Africa at all grade levels and external applicants. ¿ Administrative/Finance Associate

ORGANIZATIONAL CONTEXT:

The incumbent is normally supervised by the (Snr.) Admin/Finance Officer who defines general work objectives and provides necessary advice and guidance. The Admin/Finance Associate may supervise some support staff in which case Managerial competencies M001 and M002 (under 2.3 below) are applicable and should be selected by the staff member and manager in the context of Performance Appraisal Management (e-PAD).

The incumbent keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers, banks and financial institutes on subject matters which may be of importance to the Organization.

FUNCTIONAL STATEMENT:

1. Performs personnel administration tasks including interpretation and processing entitlements, issuance of contracts and maintenance of various personnel records and files;
2. Assists in conducting preliminary interviews of candidates, administering typing exams and recruitment of GL staff;
3. Conducts surveys of local cost of living, DSA rate and servicing staff, housing rental and collects information on the above-mentioned. 
4. Prepares travel authorization, ID cards and other personnel related documents for staff;
5. Record vouchers in MSRP Finance and Supply Chain application, prepares monthly replenishments, maintains Petty Cash, enters Requisitions and Purchase Orders. Prepares monthly reports on accounts for submission, as needed. If required, assists in preparation of ABOD and submission along with Country Operation Plan;
6. Prepares, updates, maintains inventory records of non-expendable equipment for submission to the main office. Orders and controls stationary supplies;
7. Attends meetings and participates in discussions of new or revised procedures and practices on administration and finance matters; interprets and assesses the impact of changes and makes recommendations for follow-up action;
8. Performs other duties as required.

QUALIFICATIONS AND PROFESSIONAL EXPERIENCE:

Completion of secondary education with post secondary certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields;
Minimum 6 years of previous job experience relevant to the function;
Computer skills (MS office and People soft applications)
Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

* In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English

DESIRABLE QUALIFICATIONS & COMPETENCIES:

Knowledge of UNHCR administrative and financial rules and procedures.
Knowledge and working experience of MSRP Finance and EPM Budget applications.
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Knowledge of another relevant UN or local languages.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Competencies as defined in Job Profile Please also note that English is essential for this Job Opening. The closing date for submission of applications is 30 August 2019.