Senior Administrative/ Finance Assistant

This position is advertised open to internal and external applicants. ¿As reflected in paragraph 21 of the Policy and Procedures on Assignments of Locally recruited staff (PPAL), the following Job Opening is open to internal staff members based in South-Africa at all grade levels and external applicants. ¿ Senior Administrative/ Finance Assistant

ORGANIZATIONAL CONTEXT:

The Senior Admin/Finance Clerk will provide administrative assistance to the immediate supervisor and /or Head of the Office/Unit to ensure that routine services and activities within the administrative/finance domain are implemented.

The Senior Admin/Finance Clerk normally has no direct supervisory functions though it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. The incumbent functions under direct supervision of a Senior Officer often Administrative Officer or Administrative/Finance Officer, who is required to monitor the performance of the incumbent and provide regular guidance. S/he may liaise with local suppliers, banks and/or financial institutions on routine subject matters under the direction of the supervisor.

FUNCTIONAL STATEMENT:

1. Processes entitlements, issues of contracts and maintains various personnel records and files;
2. Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
3. Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;
4. Attends meetings on day-to-day admin. matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc.  Assists in the preparation of inventory records of non-expendable equipment for submission to Hqs and takes care of stationary order;
5. Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
6. Assists in preparing financial vouchers and monthly accounts; 
7. Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
8. Assists in preparing admin. budget submission for entire year; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
9. Performs other duties as required.

MINIMUM QUALIFICATONS AND PROFESSIONAL EXPERIENCE:

Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
Minimum 6 years (for secondary education holder) or 4 years (for certifcate/training holder) of job experience relevant to the function;
Computer skills (MS office and People Soft applications).
Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.

DESIREABLE QUALIFICATIONS & COMPETENCIES:

Knowledge in UNHCR Admin and financial rules, procedures and processes;
Knowledge and working experience of MSRP (Peoplesoft);
Completion of  UNHCR learning programmes or specific training relevant to functions of the position.
Knowledge of another relevant UN or local languages. Competencies as defined in Job Profile Please also note that English is essential for this Job Opening. The closing date for submission of applications is 30 August 2019.