Receptionist

Macfadden, now part of PAE, seeks a Receptionist to support USAID’s Office of Foreign Assistance (OFDA). The receptionist will serve as part of the Operations and Facilities team.

KEY RESPONSIBILITIES &  ESSENTIAL FUNCTIONS

• Receptionist duties for one of three reception desks.
• Maintain the orderly use of common areas and spaces, including the Concourse level conference rooms.
• Assist with onboarding of new staff with facilities access.
• Coordinate, plan, and support meetings, conferences and work-related events.
• Maintain an active inventory of office furniture and equipment including consumables and office supplies.
• Ensure that all the equipment and other facilities are clean and in working order.
• Respond to staff requests concerning damages to equipment and the facility itself.
• Coordinate with building management to ensure smooth facilities operations.
• Coordinate with building management to ensure the safety of the building and staff from fire, flood and other hazards and update emergency evacuation plans periodically.
• Educate staff on the proper use and care of equipment.
• Assist Project Management Team with event planning and basic financial reconciliations.
• Assist with miscellaneous client requests as needed.

EDUCATION, EXPERIENCE AND SKILLS

EDUCATION:

• Bachelor’s degree preferred

EXPERIENCE:          

• At least one year of office experience

KNOWLEDGE, SKILLS AND ABILITIES:  

                        Required Skills:

• Excellent written and verbal skills
• Attention to detail
• Proficient in Excel and other MS Office Programs

                        Preferred skills

• Experience with facilities operations
• Working in fast paced environments
• Customer service

Abilities

• Self-starter
• Problem-solver
• Team player

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls.  The employee is occasionally required to reach with hands and arms.  Specific vision abilities required by this job include close vision.  The employee must occasionally lift or move up to 25 pounds.

This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.