Senior Assistant

The Nordic Support for Progress of North Macedonia project is funded by the Kingdom of Norway, through the Norwegian Embassy, and the Kingdom of Sweden, through the Swedish International Development Cooperation Agency. The project aims to enhance the capacity of the Republic of North Macedonia for EU integration by providing technical assistance to state institutions during the accession period. The project activities are aimed toward communication of the benefits of the EU integration process, as well as at strengthening the transparency of the process and strengthening the public awareness by inclusion of CSO’s and media in all phases of the accession process.

At the local level, the project will strengthen the local infrastructure of the less developed municipalities by financially supporting certain infrastructure projects, thus contributing to an improved social inclusion in these regions. Additionally the project will support new employments by embedding project activities within the active labour measures and supporting start-up companies and conducting workplace trainings. 

Under the guidance and supervision of Project Manager, the Project Management Support – Senior Assistant provides a variety of support activities for the implementation of related results supporting work of the Parliament’s Committee for European Affairs (CEA) ensuring high quality, accuracy and consistency of work for the Project.

In particular, the Project Management Support – Senior Assistant will perform following tasks:

• Provide effective and efficient support to the Project activities in the Parliament’s Committee for European Affairs (CEA), including maintaining of records of project files and other supporting documents.
• Assist Secretariat of the CEA in preparation of the sessions of CEA and different events organized by CEA, and follow up of the sessions of CEA.
• Assist project experts and Secretariat of the CEA in organization of the capacity building events.
• Support projects expert’s activities, monitor their implementation, collect status reports and liaise with the Project Manager.
• Assist the Project Manager and Project Associates in the preparation of project completion reports.  .
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the Project Manager.
• Assist Project Manager in follow up of project quality indicators and provide support to monthly assurance tasks.
• Compilation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.
• Translation of simple correspondences, when needed.
• Provide support for the Project communication and visibility activities
• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above

Education

• Secondary school diploma is required
• Bachelor degree preferably in project management, business administration, economics or related field will be considered as an asset

Work Experience

• Five years of experience in project support or administrative function with a secondary school diploma is required. Bachelor or Master Degree may substitute some or all of the required years of experience.
• Experience with UN and/or UNOPS administrative management systems will be considered as an asset

Language Requirements

• Fluency in Macedonian and English language is required
• Knowledge of Albanian language is an asset

Driving license

• Driving license and ability to travel independently would be considered as an asset

This is a local position, it is therefore open to Nationals of North Macedonia and to individuals who have a valid residence/work permit.
Contract type: ICA
Contract level: Local ICA 5
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

In Serbia, UNOPS has been active since 2000, became the Project Centre (RSPC) in 2012, and was reclassified, due a growing portfolio, to Operations Centre (RSOC) at the beginning of 2017. Since 2017, RSOC operations have expanded to North Macedonia, Georgia and Montenegro.

UNOPS has been a reliable partner primarily of the Government of Serbia, and later of the Governments of North Macedonia, Georgia and Montenegro, in providing support for demanding socio-economic reforms and facilitating accession to the European Union.