HR/Admin Officer

Requisition ID: req6206

Job Title: HR/Admin Officer

Sector: Human Resources

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Addis Ababa, Ethiopia

Job Description

Under the supervision of the HR/Admin Manager, the HR/Admin Officer provides general Human Resource support for the Admin & HR department.He/she will be responsible for handling Payroll & related payments, managing the HRIS /Workday/, facilitating different recruitment's and handling different staff relations matters.The post holder supervises the HR/Admin assistant for Insurance provides technical support for her/him.

Detailed Responsibilities and Tasks:

HR Talent Strategy and Talent Architecture:

• Maintain a thorough knowledge of IRC personnel policies and Implement IRC’s new Global HR Operating Policies and Procedures in every site of the field office along with ensure all HR/Admin activities are carried-out in adherence to these standards.
• Participate in reviewing national staff policies and Recommend changes/additions/deletions to the HR/Admin Coordinator.
• Promote and uphold THE IRC Way: Standards for Professional Conduct.
• Under the guidance of the HR/Admin manager, provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues.
• Work on implementation ofstrategic planning of the department
• Foster and facilitate the development of cooperative professional relations between and among staff at all levels.
• Provide advice and support to Field HR teams in interpretation of HR policies and procedures and provide technical support on HRand Admin related matters, including but not limited to, recruitment, orientation,performance evaluation,disciplinary actionand separation 

Talent Acquisition and management:

• Participate in recruitment process of hire positions.Posting positions in appropriate media, CV review, interviewing, reference check, job offer, leading the orientation and travel arrangement.
• Advice Supervisors with reviewing job descriptions, posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employee’s paper work/hire pack is processed accurately.
• Ensure that recruitment process is fair and transparent and in line with IRC Global HR policies and procedures.
• Ensure proper orientation for all new staff with periodic follow up
• Advise and conduct employees on exit management process for exiting employees and maintain its copies on the file. The exit interviews are supported with monkey survey.

Supervision and Support

• Lead, train, coach the HR/Admin assistant (Travel) create detailed plan to build capacity including performance objectives and development in collaboration with HR/Admin Manager.
• Conduct staff performance evaluation assessments in a timely manner.
• Work on the career development plan of the supervisees.
• Provide technical support and on job training for field based HR/ Admin staff
  Ensure that the subordinates are working in a harmonized manner.

HR Service and Administration:

• Updated workday database of national employee’s personnel data.
• Review new employees contract agreement for and ensure the new employees’ data is up to date on workday before the contract is approved.
• Responsible for preparing monthly payroll and maintaining payroll related documents and information are kept properly. Work with HR in the field to improve the current information gap by using workday as a payroll information sources.
• Ensure HR/Admin staff prepares pension payment in timely manner.
• Review back payments, payroll adjustment for open and definite period employees.
• Prepare severance payment for open and definite period employees.
• Ensure updated tracking for back payments and communicate them timely.
• Ensure that all personnel documents staff are updated and maintained in the personnel files.
• Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).
• Ensure that all personnel documents are updated and maintained in the personnel files
• Work on special personal projects assigned by HR/Admin Manager or HR/Admin Coordinator.
• Assist in preparation of vouchers for payment in relation to HR especially severance and others.
• Send Cash projection every month for Finance
• Work with logistics in identifying different service providers for HR/Admin department (e.g. hotels, travel agents, etc).

Qualifications

• University Degree/College diploma in Management, Business Administration, Accounting or related
• 3 years’ experience for degree holders and 2 years For Post graduates
• Proven experience as HR officer, HR administrator or other HR positions
• NGO experience in Human resource is preferable.
• Experience on HRMIS
• Outstanding organizational and time-management abilities
• Understanding of labor laws and disciplinary procedures
• Computer literate especially word and excel. 
• Excellent in English and Amharic both speaking & writing. 
• Ability to work under pressure.