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Senior HR and Admin Officer - Maiduguri

Maiduguri

  • Organization: IRC - International Rescue Committee
  • Location: Maiduguri
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
  • Closing Date: Closed

Requisition ID: req6229

Job Title: Senior HR and Admin Officer - Maiduguri

Sector: Human Resources

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Maiduguri, Nigeria

Job Description

BACKGROUND:  

The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in 42 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.
IRC entered Nigeria in October 2012 in response to a widespread flood disaster. Since then, the IRC has expanded its scope and size of the programs as new areas became accessible after prolonged conflict and insecurity, in Adamawa, Borno and Yobe States. The IRC’s response to the humanitarian situation includes integrated Health and Nutrition services, Reproductive Health care and Women Protection services, Environmental Health, Child Protection, Economic Recovery and Development, Education and General Protection. In 2015, IRC Nigeria developed a five-year long term Strategy Action Plan: The plan has Health, Education and Economic Wellbeing as high priority program areas. 

RESPONSIBILITIES
1. Recruitment and On-boarding:

  • Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
  • Coordinate with recruitment team to ensure tracking report and send it to all managers on a weekly basis
  • Liaise with hiring managers to ensure new staff are oriented upon hire in all IRC offices;.

2. Training & development

  • Coordinate staff trainings in accordance with the Learning and Development Plan; monitor and track all IRC sponsored trainings, ensuring all stall fill out training bonds, feedback reports and all related training documents in total compliance with IRC’s policies and procedures.
  • Support staff learning by creating innovative ways of encouraging on line learning for all staff
  • Coordinate training courses for employees as required.

3. Performance management

  • Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the other field HR leads
  • Coordinate staff welfare management initiatives across the field sites in collaboration with other field HR Leads

4. Information Management

  • Maintain the HR Data Base in all field offices and regularly update employee information.
  • Maintain an accurate and timely employee filing system.
  • Conduct an annual HR personnel file audit for the country program and ensures total compliance with HR records and propose recommendations for action point in all field offices and report to the HR Manager
  • Maintain and update the timesheet tracking system for both national and international staff and file all timesheets appropriately.
  • Produce HR semiannual and annual reports and share these with senior management, HR Manager. Information in these reports will include general HR information such as turnover statistics, success stories, new projects/ initiatives that are underway, per the IRC Global HR Operating Policies and Procedures.

5. Exit Management

  • Process all termination paperwork for all staff including preparation of termination notice letters in relation to closing grants and restructuring.
  • Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture in the country program.

6. Other Human Resource Functions

  • Read, review and become knowledgeable of the IRC Global HR Policies and Procedures
  • Read , review and become knowledgeable with Nigeria Labor laws and inform the Senior HR team of new developments
  • Perform other related duties as required by the HR Manager, the HR Coordinator ,Field Coordinator and SMT

Qualifications

MIN REQUIRED EXPERIENCE:

  • 2 year(s) in similar position

MIN QUALIFICATION:

  • Bachelor's Degree/HND

DESIRED COURSES:

OTHER REQUIREMENTS:

REQUIREMENTS

  • Previous NGO experience will be an added advantage
  • HR Certification will be desirable
  • Strong organizational, interpersonal, and communication skills;
  • Strong written and oral English communications skills
  • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
  • Ability to present information effectively; experience providing training and staff development a plus
  • Strong skills in collaboration with multi-cultural and diverse teams
  • Commitment to consistently improving and developing innovative HR solutions in response to HR/organizational Country Program challenge

Key Working Relationships:

  • Position Reports to:HR Manager
    Position directly supervises:HR Officer and Admin Officer
  • Indirect Reporting:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles. 

This vacancy is now closed.
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