Procurement Specialist

UNDP’s project ‘Strengthening Local capacities for Resilience and Recovery’ is a three-year EU funded initiative, aiming at supporting local authorities in Libya to respond to the many conflict and human mobility induced challenges - by strengthening the local resilience and recovery mechanisms - that impact negatively citizens’ access to essential services, sources of livelihoods, the social cohesion and security of communities.

The project is built around 3 outputs: (1) Better provision of basic services at local level and increase access for most vulnerable groups from host communities - including Internally Displaced Populations (IDPs) and returnees - as well as migrants and refugees is ensured; (2) Local authorities and administrations are supported in fulfilling their role and responsibilities with a focus on enforcing local stability and community security (3) Local economic recovery/development, including job creation and livelihoods are supported.

The project will prioritize activities and investments at the local level that can reduce conflict-induced vulnerabilities, for host communities - including Internally Displaced Populations (IDPs) and returnees - as well as migrants and refugees across Libya. More broadly, it will undertake activities and investments that can address pre-conflict horizontal inequalities between regions and social groups, that are related to gender, age or ethnic status. The project – which will be implemented through conflict-sensitive approach - will offer support to local actors in achieving concrete results in three areas: 1) service delivery; 2) social cohesion and community security; and 3) livelihoods and local economic recovery/development.

Under the guidance and supervision of the Head of Service Center, in close cooperation with the SLCRR Project Manager, Procurement and Engineering teams/units, being an integral part of the CO Service Center’s Procurement Unit, the Procurement Specialist will be the responsible officer for the project related procurement task, performing duties and obligation according to UNDP rules and regulations. While available to all programmes and projects, SLCRR project will be her/his main portfolio with special attention is to be paid to large programmes: Stabilization Facility for Libya; as well as more sophisticated solutions for Transitional Governance portfolio. The Procurement Specialist will process and provide solutions to a wide spectrum of complex issues related to procurement in a high complex post -conflict context, promoting a collaborative, client-focused, quality and results-oriented approach in the procurement unit.

The Procurement Specialist works in close collaboration with the Management Support and Business Development, Operations, Programme and project teams in the CO, UNDP HQs staff and Government officials to successfully deliver procurement services.

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system;
• CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit, harmonization of the workflows in the office;
• Elaboration and implementation of cost saving and reduction strategies;
• Conceptualization, elaboration and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment;
• Conceptualization, elaboration and implementation of strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

Ensures efficient management of procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results:

• Timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines and monitoring of their implementation;
• Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
• Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Management of procurement contracts and, upon delegation of responsibility, performance of the functions of Manager Level 2 in Atlas for Purchase orders approval;
• Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
• Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement;
• Supervision of preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies;
• Establishment and implementation of harmonized procurement services and elaboration of proposals on common services expansion in the UN House, introduction and management of joint procurement for the UN Agencies in line with the UN reform.

Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
• Management of the e-procurement system.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of training for the operations/ projects staff on Procurement;
• Organization of trainings for Govt. staff on Procurement as required;
• Synthesis of lessons learned and best practices in Procurement;
• Sound contributions to knowledge networks and communities of practice.

Innovation

Ability to make new and useful ideas work.

Leadership

Ability to persuade others to follow.

People Management

Ability to improve performance and satisfaction.

Communication

Ability to listen, adapt, persuade and transform.

Delivery

Ability to get things done while exercising good judgement.

Engineering

Ability to apply technical expertise to ensure seed and quality of civil works and equipment procurement.

Competency Name

Development of technical tools and guidelines to enhance capacity of engineering team.

Knowledge Management

Ability to capture, develop, share and effectively use information and knowledge.

Education:

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field;
• UNDP Procurement Certification programme /CIPS or simila.

Experience:

• 5 years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web-based management systems
• Previous experience with UN/EU procurement is a strong advantage
• Similar experience in the MENA region in a crisis context is a distinct advantage.

Language Requirements:

• Proficiency in English required
• Working knowledge of Arabic desirable.

Additional Information:

Female Candidates are highly encouraged to apply.