Under the guidance and supervision of the immediate supervisor (CPO Morocco) and the overall supervision of the Country Director in Rome, the Administrative Assistant provides support to administrative services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery in the IFAD Country Office in Rabat. The Administrative Assistant promotes a client, quality and results-oriented approach.

The Administrative Assistant works in close collaboration with the Corporate Services Department as well as the Programme Management Department in IFAD HQ and staff in the Country Office to ensure consistent service delivery.

Impact of Results

The key results have an impact on the execution of the ICO administrative/logistical services in terms of quality and accuracy of work completed. Accurate data entry, presentation of information and client-oriented approach strengthens the capacity of the office in the provision of administrative/logistical services.

Organizational

• Strategic thinking and organizational development: Personal influence (Level 1)
• Demonstrating Leadership: Personal leadership and attitude to change (Level 1)
• Learning, sharing knowledge and innovating: Continuously seeks to learn, shares knowledge and innovates (Level 1)
• Focusing on clients: Focuses on clients (Level 1)
• Problem solving and decision making: Demonstrates sound problem solving and decision making ability (Level 1)
• Managing time, resources and information: Manages own time, information and resources effectively (Level 1)
• Team Work: Contributes effectively to the team (Level 1)
• Communicating and negotiating: Communicates effectively: creates understanding between self and others (Level 1)
• Building relationships and partnerships: Builds and maintains effective working relationships (Level 1)

Technical/Functional

• Training and experience using MS Word, Excel, PowerPoint and other IFAD software such as SharePoint; knowledge of integrated management information systems an asset.
• Knowledge of IFAD administrative policies and procedures will be a plus.
• Organizational, planning and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors;
• Sense of initiative and good judgment.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment to achieve common goals

• Secondary education. Secretarial Studies Diploma will be a plus
• 4 years of relevant administrative experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.
•  Fluency in English and in the national language of the duty station.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Female apllicants are highly encouraged