RSD Programme Associate

Under the overall guidance of the Team Leader (RSD) and direct supervision by the Programme Analyst, the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Associate supervises and leads the support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex programme-related issues and information delivery.

Ensures administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:

• Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
• Presentation of information/ reports for identification of areas for support and interventions.
• Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.

Provides effective support to management of the CO programme focusing on the achievement of the following results:

• Support oversight and Management, Planning, Monitoring and Evaluation business of programmes including day to day requirements of Delivery and Results Accountability
• Monitor programme and project results and delivery against plans towards supporting the UNDP Pacific Office Programme
• Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
• Initiation of a project, entering project into Atlas ( in small offices), preparation  of required budget revisions.
• Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
• Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
• Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
• Preparation and conduct of audit of NEX projects, implementation of audit recommendations.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments, review of NEX projects Financial Reports.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy   focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
• Track and reporting on mobilized resources

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing   on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

• Demonstrating/safeguarding ethics and integrity  
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Education:

• Secondary education with specialized certification Environment, Energy, Geography or Marine Studies. A University Degree in any of the related fields above will be desirable but not a requirement.

Experience:

• 7 years of progressively responsible administrative or programme experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Experience in Monitoring and Evaluation systems.

Language Requirements:

• Fluency in the UN and national language of the duty station.

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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