Energy Manager (2 positions)

Background

NOTE: Signed Offeror’s Letter to UNDP Confirming Interest and Availability - http://www.ba.undp.org/content/dam/bosnia_and_herzegovina/docs/Operations/Jobs/Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx Letter to UNDP Confirming Interest and Availability.docx - to be sent to e-mail ba.shared.hr@undp.org  with Subject: Job ID 87143.

Purpose

The purpose of this consultancy is to support the Ministry of Foreign Trade and Economic Relations of BiH (MoFTER) in implementation of energy management system, in accordance with the „Decision on the establishment of the energy management and the Energy Efficiency Information System in the state-level Institutions and on the mandatory data entry and regular reporting“. In this regard, two (2) national consultants for position of energy manager (hereinafter the Consultant) will be engaged.

Objective

The main objective of this consultancy is cooperation with energy manager-coordinator in front of MoFTER in the establishment, management and use of ISEE for state level buildings for the purpose of reporting, planning, monitoring and verification of energy and water savings.

Background Information

During the past five years UNDP has made a significant contribution in promotion of energy efficiency in BiH. The focus has been given to the introduction of energy efficiency in the public sector across Bosnia and Herzegovina by implementation of 137 energy efficiency infrastructure projects and applying EMIS (Energy Management Information System) into more than 5,000 public buildings through the Green Economic Development project. These activities resulted in annual CO2 emission reduction of about 11,300 tons, total annual costs savings of 4,000,000 BAM, better living quality for more than 109,000 users, creation of 1,700 “green jobs”, increased awareness and understanding for energy efficiency and its resulting benefits. Based on this experience and obvious results UNDP continues to promote and work on energy efficiency in public sector together with government of BiH on local and national level through different activities such as performance of energy audits, training for public administration management, EMIS installation, development of EE action plans, etc.

As the member of Energy Community, BiH took over the obligation for implementation of European Union Directives, and, inter alia, obligations in energy efficiency area. In accordance with assumed obligations, all governance levels in BiH have to conduct a series of measures to improve energy efficiency and to fulfil set targets. In order to improve energy efficiency area, public sector needs to monitor, analyse, and report on energy consumption, energy and cost savings in public sector buildings, as well as create and track implementation of energy efficiency operational plans. The first step towards the effective system which monitors the energy consumption, related energy costs, GHG emissions, and energy indicators is establishment of energy management system.

The energy management structure is fairly complex and at the state level, the Ministry of Foreign Trade and Economic Relations of BiH (MoFTER) is recognized as institution which will be, together with the Service for Common Affairs of the Institutions of BiH, in charge of monitoring and analysing energy consumption and savings within the institutions of BiH. The organizational scheme for energy management implies engagement of two energy managers. The incumbents will be based in MoFTER and Service for Common Affairs of the Institutions of BiH.

Duties and Responsibilities

For this consultancy assignment, two (2) consultants will be hired for the total level of effort at up to 390 days.  More concretely, the Consultant will be expected to perform the following tasks:

Task 1: The management and use of ISEE for state-level institutions. Regular monitoring, accuracy and quality of the database in the ISEE.

Task 2: Providing energy associates with direct or indirect access to energy and water consumption bills in case the Service is paying the costs for energy and water.

Task 3: Participation in the drafting of energy efficiency action and operational plans, which includes: analysis of collected data, assessment of priorities in the application of energy efficiency measures, planning of implementation of energy efficiency measures, introduction of criteria for reduction of GHG emissions, analysis of the feasibility of energy efficiency measures and planning financing mechanisms, in cooperation with the energy manager - coordinator in front of the Ministry.

Task 4: Creating annual reports on the fulfillment of the objectives defined through energy efficiency action plans and operational plans and on implemented energy efficiency measures in cooperation with the energy manager - coordinator in front of the Ministry.

Task 5: Creating semi-annual reports on the energy and water consumption at state-level institutions on the basis of reports received from the energy manager and/or energy associate.

Task 6: Cooperation with the Coordinator in front of the Ministry in the establishment, management and use of ISEE for state-level buildings for the purpose of reporting, planning, monitoring and verification of energy and water savings.

All the above listed tasks shall be performed under the supervision of UNDP GED Project Manager.

Deliverables and timelines

The consultant is responsible for the following deliverables:

No	Deliverables	Deadline
1	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	15 October 2019
2	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	30 November 2019
3	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	15 January 2020
4	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager. Prepared ISEE report on semi-annual energy consumption for buildings used by the BiH institutions	29 February 2020
5	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	15 April 2020
6	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	31 May 2020
7	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	15 July 2020
8	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	31 August 2020
9	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	15 October 2020
10	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	30 November 2020
11	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager.	01 January 2021
12	Final Report (min 4 pgs.) covering all activities in engagement period on performed tasks, in accordance with the scope of duties and responsibilities following measurable outputs: Data collected in the ISEE by 40 energy associates checked for accuracy and quality by energy manager - provided statement. Data on energy and water consumption reported for public buildings under jurisdiction of energy manager. Prepared ISEE report on semi-annual energy consumption for buildings used by the BiH institutions	28 February 2021

All the above listed deliverables shall be validated by the MoFTER and UNDP.

Competencies

Corporate competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism;
• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

People Skills:

• Demonstrated ability to work harmoniously with persons of different national and cultural backgrounds;
• Builds trust and engenders morale by displaying open, transparent and credible behavior;
• Respects individual/cultural differences; utilizes diversity to foster teamwork;
• Ensures others’ understanding of, involvement in, and adaptation to a change process.

Results-Orientation:

• Plans and ensures quality results to meet established goals.

Functional competencies:

• Strong interpersonal skills, communication and diplomatic skills, ability to work in a team;
• Openness to change and ability to receive/integrate feedback;
• Ability to work under pressure and stressful situations;
• Communicates sensitively and effectively across different constituencies;
• Technical writing skills, formulates written information clearly and persuasively;
• Shares information openly with co-workers and partners while using discretion to protect confidences;
• Presents information in a clear and articulate manner;
• Excellent organizational, time management and facilitation skills;
• Strong analytical skills and ability to conceptualize and write concisely and clearly evaluated based on submitted methodology;
• Excellent public presentation and moderation skills;
• Excellent communication skills with stakeholders.

Required Skills and Experience

Academic Qualifications/Education:

• Minimum MA degree (or VII degree) in technical-technological or economic sciences;

Experience:

• At least 3 (three) years of relevant professional experience is required;
• Experience in the field of energy efficiency and energy management;
• Advanced knowledge of computer programms/applications.

Languages Requirements:

• Excellent written and verbal command of the Local languages and English language.

Other Requirements:

• Good knowledge of local and EU policy;
• Good knowledge and understanding of environment, climate change and EE issues and their importance in the regional and local context;

Technical criteria:

Criteria	Weight	Max. Point
Ratings based on Shortlisting Criteria	40%	40
Methodology (document which contains brief explanation on approach to conduct the work)	40%	40
Other Requirements: Good knowledge of local and EU policy Good knowledge and understanding of environment, climate change and energy efficiency issues and their importance in the regional and local context	20%	20
Total	100%	100

Only candidates obtaining a minimum of 49 point would be considered for the Financial Evaluation

Long/Shortlisting Criteria

Criteria	Weight	Max. Point
Relevant Education	30%	Max 30 points (27,5 points allocated for MA degree (or VII degree); + 2.5 points for PhD).
At least 3 years of professional experience+	40%	Max 40 points
Knowledge of English	30%	Max 30 points - will be assessed on the basis of methodology submitted
Total	100%	100

Only candidates obtaining a minimum of 60 points would be considered for Technical Evaluation

EVALUATION

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:a) responsive/compliant/acceptable, andb) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

• * Technical Criteria weight-70%
• * Financial Criteria weight- 30%

Applicants are required to submit an application including:

Proposal:

• Explaining why they are the most suitable for the work;
• Provide a brief methodology on how they will approach and conduct the work
• Latest personal CV, including past experience from similar projects, and email, telephone and any other contact details for references;

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note:

• For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
• Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.