Coordinator - Energy Manager

Background

Purpose

The purpose of this consultancy is to support the Ministry of Foreign Trade and Economic Relations of BiH (MoFTER) in implementation of energy management system, in accordance with the „Decision on the establishment of the energy management and the Energy Efficiency Information System in the state-level Institutions and on the mandatory data entry and regular reporting“. In this regard, one (1) national consultant for position of Energy Manager - Coordinator (hereinafter the Consultant) will be engaged.

Objective

The main objective of this consultancy is to establish energy management structure at state level of BiH, to appoint energy managers, where needed, and energy associates in all institutions at the state level, including MoFTER, and to act as a focal point for energy management in front of state level institutions of BiH.

Background Information

During the past five years UNDP has made a significant contribution in promotion of energy efficiency in BiH. The focus has been given to the introduction of energy efficiency in the public sector across Bosnia and Herzegovina by implementation of 137 energy efficiency infrastructure projects and applying EMIS (Energy Management Information System) into more than 5,000 public buildings through the Green Economic Development project. These activities resulted in annual CO2 emission reduction of about 11,300 tons, total annual costs savings of 4,000,000 BAM, better living quality for more than 109,000 users, creation of 1,700 “green jobs”, increased awareness and understanding for energy efficiency and its resulting benefits. Based on this experience and obvious results UNDP continues to promote and work on energy efficiency in public sector together with government of BiH on local and national level through different activities such as performance of energy audits, training for public administration management, EMIS installation, development of EE action plans, etc.

As the member of Energy Community, BiH took over the obligation for implementation of European Union Directives, and, inter alia, obligations in energy efficiency area. In accordance with assumed obligations, all governance levels in BiH have to conduct a series of measures to improve energy efficiency and to fulfil set targets. In order to improve energy efficiency area, public sector needs to monitor, analyse, and report on energy consumption, energy and cost savings in public sector buildings, as well as create and track implementation of energy efficiency operational plans. The first step towards the effective system which monitors the energy consumption, related energy costs, GHG emissions, and energy indicators is establishment of energy management system.

The energy management structure is fairly complex and at the state level, the Ministry of Foreign Trade and Economic Relations of BiH (MoFTER) is recognized as institution which will be, together with the Service for Common Affairs of the Institutions of BiH, in charge of monitoring and analysing energy consumption and savings within the institutions of BiH. The organizational scheme for energy management implies engagement of one energy manager - coordinator in MoFTER, where s/he will be based.

Duties and Responsibilities

For this consultancy assignment, one (1) consultant will be hired for the total level of effort at up to 390 working days.  More concretely, the Consultant will be expected to perform the following tasks:

Task 1: Use of information systems within the ISEE. Regular monitoring, accuracy and quality of the database in the ISEE. Preparing and storing the ISEE reports on semi-annual energy consumption for buildings used by the BiH institutions, no later than 31 January and 31 July of the current year.

Task 2: Coordination and work control of energy managers within their competence. Checking the accuracy and quality of the collected data.

Task 3: Cooperation with the energy manager in front of the Service in the establishment, management and use of ISEE for state level buildings for the purpose of reporting, planning, monitoring and verification of energy and water savings.

Task 4: Analyzing and defining the current state of energy efficiency through: collecting and analyzing data on energy and water consumption, collecting and analyzing data on realized energy efficiency measures and energy savings, analysis of energy characteristics of those buildings.

Task 5: Obtaining detailed energy audits of buildings and technical systems and obtaining certification of energy efficiency for buildings at the state level. Consultation in decision making related to energy efficiency at the state level institutions.

Task 6: Participation in the drafting of energy efficiency action and operational plans within its jurisdiction, which includes: analysis of collected data, assessment of priorities in the application of energy efficiency measures, planning of implementation of energy efficiency measures, introduction of criteria for reduction of GHG emissions, analysis of the feasibility of energy efficiency measures and planning financing mechanisms.

Task 7: Preparing and storing the ISEE reports on the fulfillment of the objectives defined by the energy efficiency action and operational plans, as well as on the implemented measures of energy efficiency, no later than 1 March of the current year.

Task 8: Coordinating, preparing, proposing and implementing measures, policy development, draft laws, relevant by-laws and other regulations of the energy sector.

Task 9: Analytical monitoring and preparation of expert analyzes, information and opinions related to participation in the planning of the development of the BiH energy sector.

Task 10: Preparation and implementation of programs and monitoring of the effects of measures for rational use of energy.

Task 11: Organizing and implementing promotional and educational activities in the field of energy efficiency.

Task 12: Developing energy efficiency and renewable energy plans and monitoring the implementation of those plans.

Task 13: Monitoring the implementation of international programs and projects related to sustainable development and energy sector, active participation in the whole cycle of EU projects: programming, implementation, monitoring and evaluation.

Task 14: Work on harmonization of regulations in the field of electricity, renewable energy sources and energy efficiency with European standards.

All the above listed tasks shall be performed under the supervision of Project Manager.

Deliverables and timelines

The consultant is responsible for the following deliverables:

No	Deliverables	Deadline
1	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	15 October 2019
2	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable results: Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	30 November 2019
3	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	15 January 2020
4	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Prepared ISEE report on semi-annual energy consumption for buildings used by the BiH institutions Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	29 February 2020
5	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	15 April 2020
6	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	31 May 2020
7	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	15 July 2020
8	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Prepared ISEE report on semi-annual energy consumption for buildings used by the BiH institutions. Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	31 August 2020
9	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	15 October 2020
10	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities following measurable outputs: Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	30 November 2020
11	Report (min 2 pg.) on the tasks performed in the past period and the progress of the activities, in accordance with the scope of duties and responsibilities and following measurable outputs: Coordination and work control of at least two energy managers checking the accuracy and quality of the collected data. Data collected, analyzed and reported for minimum 2 public buildings on energy and water consumption, implemented energy efficiency measures and energy savings.	01 January 2021
12	Final Report (min 4 pgs.) covering all activities in engagement period on performed tasks, in accordance with the scope of duties and responsibilities and following measurable outputs: Prepared ISEE report on semi-annual energy consumption for buildings used by the BiH institutions Coordination and work control of at least two energy managers checking the accuracy and quality of the collected dana for the engagement period. Data collected, analyzed and reported on energy and water consumption, implemented energy efficiency measures and energy savings for the minimum number of public buildings in engagement period.	28 February 2021

All the above listed deliverables shall be validated by the MoFTER and UNDP.

Competencies

Corporate competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism;
• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

People Skills:

• Demonstrated ability to work harmoniously with persons of different national and cultural backgrounds;
• Builds trust and engenders morale by displaying open, transparent and credible behavior;
• Respects individual/cultural differences; utilizes diversity to foster teamwork;
• Ensures others’ understanding of, involvement in, and adaptation to a change process.

Results-Orientation:

• Plans and ensures quality results to meet established goals.

Functional competencies:

• Strong interpersonal skills, communication and diplomatic skills, ability to work in a team;
• Openness to change and ability to receive/integrate feedback;
• Ability to work under pressure and stressful situations;
• Communicates sensitively and effectively across different constituencies;
• Technical writing skills, formulates written information clearly and persuasively;
• Shares information openly with co-workers and partners while using discretion to protect confidences;
• Presents information in a clear and articulate manner;
• Excellent organizational, time management and facilitation skills;
• Strong analytical skills and ability to conceptualize and write concisely and clearly evaluated based on submitted methodology;
• Excellent public presentation and moderation skills;
• Excellent communication skills with stakeholders.

Required Skills and Experience

Academic Qualifications/Education:

• Minimum MA degree (or VII degree) in technical-technological or economic sciences;

Experience:

• At least 3 (three) years of relevant professional experience is required;
• Experience in the field of energy efficiency and energy management;
• Advanced knowledge of computer programmes/software’s.

Languages Requirements:

• Excellent written and verbal command of the Local languages and English language.

Other Requirements:

• Good knowledge of local and EU policy;
• Good knowledge and understanding of environment, climate change and EE issues and their importance in the regional and local context;

Technical evaluation:

Criteria	Weight	Max. Point
Ratings based on Shortlisting Criteria	40%	40
Methodology (document which contains brief explanation on approach to conduct the work)	40%	40
Other Requirements: Good knowledge of local and EU policy Good knowledge and understanding of environment, climate change and energy efficiency issues and their importance in the regional and local context	20%	20
Total	100%	100

Only candidates obtaining a minimum of 49 point would be considered for the Financial Evaluatio

Long/Shortlisting Criteria

Criteria	Weight	Max. Point
Relevant Education	20%	Max 30 points (27,5 points allocated for MA degree (or VII degree); + 2.5 points for PhD).
At least 3 years of professional experience+	40%	Max 40 points
Knowledge of English	30%	Max 30 points - will be assessed on the basis of methodology submitted
Total	100%	100

Only candidates obtaining a minimum of 60 points would be considered for Technical Evaluation.

EVALUATION

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:a) responsive/compliant/acceptable, andb) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

• * Technical Criteria weight-70%
• * Financial Criteria weight- 30%

Applicants are required to submit an application including:

Proposal:

• Explaining why they are the most suitable for the work;
• Provide a brief methodology on how they will approach and conduct the work
• Latest personal CV, including past experience from similar projects, and email, telephone and any other contact details for references;

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note:

• For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
• Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.