Director, Project Accounting - Latin America & Asia Regions
Washington D.C. (United States of America)
The Director, Project Accounting - Latin America & Asia regions will provide accounting and financial compliance support to ACDI/VOCA field accounting and HQ project teams operating in the Americas and Asia. The position will closely interact with HQ based project teams, field office accounting teams, and Chiefs of Parties. The position requires accounting analysis, development and maintenance of various accounting reports, ensuring accuracy of general ledger transactions, mentoring field office accounting teams, and other complex accounting matters. Under the direction of the Senior Director of Project Accounting, the Director of Project Accounting-Latin America and Asia Regions monitors field office operations to ensure that all internal control procedures established by ACDI/VOCA are implemented and followed.
Directly Manage the Latin America Project Portfolio
• Financial reporting and field office support to countries located in Latin America: Review general ledger transactions received from field office to identify deviations from procedures described in the Field Financial Manual/Process Guidelines and work with field office accounting staff on correction of the procedures. Review project specific field office documents and timesheets for completeness and audit readiness. Monitor project specific transactions that have been prepaid to ensure timely reallocation of cost when the expense become shared with project(s). Analyze and follow up with field offices on outstanding accounts receivable (employee, volunteers, consultants). Execute the shared cost allocation calculation process. Review fringe and expat allowance allocation to ensure that it is based on LOE. Prepare independent bank reconciliations. Reconcile field office balance sheet account reconciliations and review P&L for anomalies; Communicate concerns, issues, and questions to field finance staff and project management. Prepare monetization and commodity journal entries and related analysis, as needed. Review and/or approve project related cash advance, travel expense reports, and procurement invoices. Prepare project monthly field expense variance analysis and financial compliance snapshot reports. Set up field office QuickBooks and other financial systems. Travel to the field office for start-ups, close outs, and/or to train field office accountants. Assist Project Management teams with the selection and testing of field finance staff.
• Sub-recipient Monitoring: Review sub-recipient’s progress on fulfilling cost sharing commitment. Review sub-recipient payment requests and invoices.
• Other Project Accounting Tasks: Maintain various projects trackers and analysis. Reconcile and close out project balance sheet accounts upon project completion. Assist with the annual audit process by preparing account analysis, audit schedules and other requested client assistance. Assist with donor audits by preparing audit samples and schedules. Assist with preparation/presentation of field office training materials. Respond to requests for information and assistance. Attends departmental and project planning/review (kick off, JSR, startup, close out) meetings. Travel overseas up to 25% on average. Perform other tasks relevant to the nature of the position. Collaborate with the Senior Director of Project Accounting on implementing system improvements.
Provide Support to the Asia Project Portfolio
Provide direct supervision to Project Accountants assigned to ACDI/VOCA’s Asia project portfolio. Travel to the regions to conduct financial reviews, train field office accountants, and set up internal control procedures following USG and ACDI/VOCA policies and procedures. Make recommendations and collaborate within line of reporting on system changes.
Minimum qualifications include a Bachelor's (preferably Master's) degree in accounting from an accredited institution or its equivalent in training and experience. Minimum 5 to 8 years of accounting/finance department management experience to include hands on General Ledger and account reconciliations. Strong knowledge of USG regulations (i.e. 2CFR 200, FTR, and Sub-recipient monitoring) and GAAP. Experience working with international US NGO organizations supporting complex programs with multi sites, partners, and funders. Ability to multitask, work under tight deadlines, and in a fast-paced environment. Self-starter and ability to work with minimal supervision. Ability to manage priorities and workflow. Excellent communication, skills required. Strong verbal and written communication skills in English are required. Fluency in Spanish required. Field office or work abroad experience preferred. Experience with multi-media applications, Accounting Software packages (QuickBooks), Power Point, Excel, and other Microsoft programs. Knowledge of Agresso Business World a plus. Ability and willingness to travel internationally on short notice. Good interpersonal skills and ability to work across diverse cultures and personalities. Ability to work independently and as part of a team in a fast-paced environment. Strong analytical, organizational, research, and problem-solving skills. Proven customer service and relationship-building skills. Solution oriented. Commitment to excellence and high standards. Dependability and a strong work ethic are essential.
While the requirements listed above are representative of the knowledge, skills, and/or ability required; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please apply online at http://www.acdivoca.org/work-with-us/ or respond with résumé, cover letter and salary history to Attn: HR/SLD, 50 F Street NW, Suite 1000, Washington, D.C., 20001 or fax +1 202 469 6255. No phone calls please. Only finalists will be contacted. Women and minorities are encouraged to apply. Peace Corps, AmeriCorps, and other national service alumni are encouraged to apply. EOE/AA. VEVRAA Federal Contractor.