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Mgmt Oversight&Control Analyst

Manila (Philippines)

  • Organization: UNDP - United Nations Development Programme
  • Location: Manila (Philippines)
  • Grade: Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Internal audit, Investigation and Inspection
  • Closing Date: 2019-10-20

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Background

You are invited to join a team of dedicated development professionals whose primary role is to support the Philippines to achieve the 2030 Agenda.  As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to the eradication of poverty and to ensure no one is left behind - and we reach those furthest behind first.

You will be confronted with diverse development challenges, including addressing   basic   development   needs, supporting institutional   transformations   to enable   sustainable   development, and enabling rapid recovery from shocks, crises and conflicts by strengthening development pathways.   These development challenges are not mutually exclusive.  In fact, they often coexist, requiring tailored integrated solutions that can adequately address specific deficits and barriers. 

We place a premium on national ownership in the analysis, design and implementation of solutions, as well as a partnership-based approach to leverage the range of skills and resources needed – public and private.  We work closely with all stakeholders in society to find innovative solutions to old development problems. 

UNDP is looking for individuals who have the analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors.  We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated and committed to making a positive contribution to Development in the Philippines. 

Under the overall guidance of the Resident Representative and direct supervision of the Deputy Resident Representative, the Oversight Analyst is responsible for quality control, oversight and compliance of all activities in the Country Office. He/she is also responsible for effective coordination of the National Implementation (NIM), Direct Implementation (DIM) and NGO Implementation audits. The Oversight Analyst acts as the focal point for Country Office audits, for the coordination of NIM Spot check exercises and the Harmonized Approach to Cash Transfer (HACT). The Oversight Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations and works in close cooperation with Business Development staff, Programme, Operations and other Teams.

Duties and Responsibilities

  • Ensures transparency and accountability in project implementation and programme management 
  • Ensures effective coordination and management of NIM/NGO audits
  • Implements Risk assessment and performance assessment plan
  • Enhances quality control in all key activities of the Country Office
  • Facilitation of knowledge building and sharing
  1. Ensures transparency and accountability in project implementation and programme management, focusing on the achievement of the following   results:
  • Contribute to the achievement of project objectives and outcomes by carrying out regular oversight review of projects; assess reliability and integrity of information provided in project reports, and the completeness of supporting documents.
  • Assess the effective and efficient use of project resources as per the agreed annual workplan. 
  • Ensure proper implementation of internal control systems and in the maintenance of compliance standards
  • Review performance/progress of implementing UNDP supported projects (NIM/ DIM) by determining their conformity with UNDP Financial rules and regulations, and the requirement of the Programme and Operations Policies and Procedures (POPP).
  • Support the clearance and suggests partnership modalities of all Programme and Projects related agreements.
  • Strengthen transparency and accountability in project implementation, programme management and carry out performance reviews to ensure targets are met; and make appropriate recommendations for improvement.
  1. Ensures effective coordination and management of DIM/NIM/NGO/audits, focusing on the achievement of the following results:
  • Prepare annual audit calendar for project audits (DIM/NIM/NGO) including list of projects to be audited based on corporate criteria;
  • Provide auditors, UNDP units and projects with checklists and audit scope and TOR;
  • Facilitate interaction between auditors and projects and ensure timely submission of all audit requirements including reports;
  • Provide quality assurance of the NIM/NGO audit reports and ensure audit follows UNDP corporate guidelines;
  • Analyze audit findings across projects and prepare audit follow up plan;
  • Facilitate regular monitoring of audit follow up and preparation of capacity development activities for all projects;
  • Enter required data and regularly monitor UNDP audit database;
  • Liaise with Regional Audit Centre on audit and oversight matters, seek guidance and technical inputs and support as necessary.
  • Coordinate NIM Spot check exercises
  1. Provides effective and reliable performance and risk assessment, focusing on the achievement of the following results:
  • In consultation with the management team, provides assessment of opportunities and risks and works with project staff to maximize opportunities and minimize risk exposure levels.
  • Support formulation of risk assessment and performance assessments plans and implement in timely manner.
  • Review the Country Office risk logs and ensure that risks are adequately assessed and escalated if need be. 
  • Participate in indicator and target setting to establish reliable performance assessment criteria
  • Consults with clients on a regular basis to improve performance
  • Support the refinement and development of performance assessment tools to enhance the performance assessment process
  1. Ensures quality control in all key activities of the Country Office, focusing on achievement of the following results:
  • Provides timely reports to the senior management on the Country Office performance (Atlas Data Quality Dashboards, Balance Score Cards, etc.) & make recommendations for improvement, including benchmarks
  • Monitors accuracy and quality of narrative and financial reporting to donors in coordination with the RBM Analyst
  • Ensures that the Internal Control Framework is correctly implemented in the CO and provides solutions on operational weaknesses and bottlenecks
  • Supports the preparation and controls the quality of the Country Office results-oriented annual report (ROAR)
  • Supports the preparation and controls the quality of the Country Office integrated workplans
  1. Facilitation of knowledge building and sharing focusing on achievement of the following results:
  • Provide guidance and training sessions to programme and project staff on NIM/NGO audit processes and common findings
  • Synthesis of lessons learnt and best practices and sharing with programme and project staff; and
  • Sound contributions to relevant knowledge networks and communities of practice.

Competencies

Technical/Functional

Quality Assurance

Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled

Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Legal Advisory

Ability to advise on legal matters including UNDP's legal status, policy development, corporate and operational matters, status and conduct

Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Knowledge Facilitation

Ability to animate individuals and communities of contributors to participate and share

Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Communication

Ability to effectively communicate intensions and requirements to internal and external stakeholders

Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience

Education:

  • Master’s Degree preferably in Administration, Business, Finance or related field.  CPA or ACCA is an asset.

Experience:

  • 2 years’ relevant professional experience at the national or international level; sound knowledge and experience in financial management; experience in the usage of computers and office software packages.

Language Requirements:

  • Proficiency in English. Working knowledge of other UN language desirable

Other:

  • Non-Smoking environment

Disclaimer

UNDP is committed to gender equality in its mandate and its staffs and encourages. Further, UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside.

UNDP has zero tolerance of harassment, discrimination, sexual abuse, abuse of authority and exploitation.

Job adverts (Please remember to mark local positions as “Open for Filipino Nationals Only”

To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received throughhttp://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP Philippines vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified candidates and persons with disabilities.

UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.

UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.

 Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc.). The United Nations does not concern itself with information related to bank accounts.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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