Requisition ID: req6399
Job Title: Partnership Coordinator
Sector: Awards Management
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: Yes
Location: Amman, Jordan
The Partnerships Coordinator will lead the Partnerships Department for the IRC Jordan country programs, working with the Deputy Director for Programs to advance the partnership agenda, in line with IRC’s global and Jordan country program strategies. The purpose of the Partnerships Department is to ensure that the IRC lives up to the partnership principles of responsibility, results-oriented approach, equality, transparency and complementarity in our work with partners. The Department oversees the management, coordination and key risk control elements of IRC’s partnership portfolio, to ensure a high level of risk management and compliance in strong, high quality partnerships that deliver timely and effective assistance.
The Partnerships Department oversees the use and implementation of the Partnership Excellence for Equality and Results System (PEERS), IRC’s partnership management system and is a key contributor to overall project cycle management.
The Partnerships Coordinator will lead the Partnership Working Group (PWG) to ensure effective and clear roles and responsibilities are understood and interdepartmental collaboration is maintained within the country program. The Coordinator will also be a leader in fostering and promoting a culture, attitudes and values conducive to collaborative partnerships among the team, based on a clear and shared understanding of IRC’s role and approach, and core partnership principles.
Partnership Accountability and Results
•Maintain effective and efficient procedures for IRC Jordan that responsibly manage PEERS processes.
•Delineate clear roles and responsibilities within the Partnerships Department.
•Oversee, facilitate and coordinate all aspects of partnership life cycle management, from stakeholder analysis, partner identification, due diligence, project development, agreement, start-up, implementation, monitoring through to close-out, coordinating effectively with all program, operations and finance components.
•Work with the Program and Grants teams to facilitate new funding opportunities for local and national civil society organizations, government, the private sector and other entities. This will include proposal writing, coordinate design workshops/budget development.
•Coordinate the pre-award due diligence process with respect to all new partnerships, including through appropriate vetting, coordinating the pre-award assessment with other departments, analysis of risks associated with the award, chairing the Pre-Award Assessment (PAA) Panel, and the identification and implementation of appropriate measures to manage those risks, working with other departments as appropriate.
•In collaboration with Partnerships Officer and relevant IRC departments, develop Project Support Plans (PSPs) for each partner/project.
•Work with HQ to ensure that the appropriate funding mechanism is identified for each partnership, and that appropriate special conditions are incorporated in awards, as needed.
•Coordinate with Government Liaison Specialist to obtain Government of Jordan (GOJ) approvals for partners.
•Oversee the Partnerships Officer to obtain internal IRC approvals, including using the Opportunity Tracking Information System (OTIS).
•Coordinate the effective startup of partnerships, including Partnership Opening Meetings with partners, programs, M&E and other departments, as relevant.
•Ensure the timely review of partners’ financial and narrative reports in accordance with the terms of their partnership agreements, coordinating with Partnership Finance Manager, Partnerships Officer, and programs teams.
•Supervise the Partnership Finance Manager to ensure appropriate financial documentation in compliance with IRC and donor regulations. Support the Partnership Finance Manager to work with the Jordan Finance department to facilitate timely processing of all partnership payments according to schedule.
•Maintain and coordinate partner program, finance, and compliance monitoring and review meeting schedules, and coordinate support for partners to address any concerns or issues that may arise. Ensure any issues are attended to.
•Coordinate implementation of PSPs, in collaboration with IRC departments and external consultants, as needed.
•Provide and/or facilitate PEERS and partnership management trainings, refresher trainings and ongoing support on partnership management and compliance for key partners and IRC staff.
•Supervise the Partnerships Officer and partnership finance staff to ensure that the Partnership Tracker is up to date and that the Partnership files are audit-ready at all times.
•Collaborate with other departments to ensure IRC partnership audit responsibilities are met.
•Coordinate all partner’s audits as appropriate and in accordance with the terms of the partnership.
•Coordinate effective partnership close out processes, incorporating reflection, lessons learned and future planning.
•Contribute to donor reporting for partnership-related matters (non-programmatic).
Promote Effective Partnerships
•Champion robust partner relationship management characterized by the core partnership principles of responsibility, results-oriented approach, equality, transparency and complementarity.
•Articulate IRC Jordan’s strategic approach to partnerships and advise the Senior Management Team (SMT) on matters related to PEERS, particularly in the areas of strategy, staffing and structure as well as compliance with the System.
•Chair the PWG to promote a coherent, strategic and coordinated approach to local partnerships in IRC Jordan and facilitate regular inter-departmental meetings to ensure effective collaboration across the country program for partnerships.
•Ensure appropriate proactive and reactive communications and engagement with IRC partners through regularly scheduled partnership management meetings and outside of formal partnership relationships.
•Facilitate systematic partner feedback on IRC’s management of the partnership relationship, as well as appropriate action in response to the feedback, engaging SMT as needed.
•In coordination with the technical coordinators, Grants Coordinator and the Deputy Director of Programs, proactively engage partners on program development and design efforts.
•Collaborate with technical coordinators to proactively identify potential partnerships with local and national civil society organizations, both through the annual stakeholder analysis process as well as through external networking, regular research and engagement with actors in Jordan.
•Actively engage in and help drive IRC regional partnership initiatives, including participating in working groups and thematic meetings on partnership approaches and practices, and identifying opportunities for systems improvements.
•Actively co-ordinate and collaborate with other Middle East regional country programs to ensure a coherent, efficient and effective joint approach to partnerships.
•Supervise the Partnership Finance Manager and Partnership Officer, the Partnership Department.
•Work with senior management to ensure the partnerships unit is appropriately resourced and structured, including contributing to the operating budget and proposals to ensure adequate funding for staff, equipment and other Departmental needs.
•Maintain open and professional relations with team members across the Jordan country program, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
•Take responsibility for discussing job expectations, performance, and objectives on an informal, quarterly basis with all staff.
•Ensures team members have clearly delineated function, work tasks and responsibilities to enforce accountability and clarity in role.
•Overall responsibility for staff timesheets, work plans and vacation schedules.
•With team members, identify individual training needs and ensure access to training and professional development resources appropriate to their skill gaps/needs.
•Lead with commitment, integrity and accountability on the “IRC Way” – Global Standards for Professional Conduct
Key Working Relationships:
Position reports to: Deputy Director for Programs, Jordan
Position directly supervises: Partnerships Officer, Partnerships Finance Manager
Indirect Reporting: Regional Partnerships Director
Other internal: WPE team, Health team, ECD team, ERD team, Grants Coordinator, Government Liaison Manager, M&E Coordinator, Finance Controller, HQ-based (NYC, DE & UK) IRC regional support teams, other program coordinators.
Other external: Relevant stakeholders, both GOJ and NGOs (international, Jordanian).
•BA degree or equivalent in International Development or Affairs or related field. Master’s degree in relevant area is preferred.
•Over 5 years of relevant experience managing a partnership or grants portfolio required in development or humanitarian context.
•Proven ability to work effectively with national and local civil society organizations required.
•Demonstrated knowledge of U.S. Government rules and regulations as they apply to sub grant management required; experience working with DFID, ECHO and other European donors desirable.
•Previous budget management experience of $1,000,000 minimum required.
•Proven experience in donor proposal development with partners is mandatory.
•Minimum of 1-2 years working with local NGOs is an asset.
•Excellent written and spoken communication and coordination skills required.
•Proven ability to work well in and promote teamwork, thrive in a multi-cultural environment, be flexible and handle pressure with professional grace.
•Experience and skills in reading and reviewing financial reports.
•Experience managing staff and a commitment to team building, mentoring and staff development.
•Excellent written and spoken English required. Fluency in Arabic would be beneficial, but is not required.
•Experience working in the Middle East desired.
•Demonstrate IRC Success Model receptiveness, resourcefulness, resilience & result oriented
To contribute to fairness and equality in IRC hiring practices, if the following are not critical to the success of the role, consider not requiring any or all of the following:
Language Skills: Arabic not required
Certificates or Licenses: None required
Working Environment: The position is based in Amman with standard office work environment. Individual housing allowance is provided in Amman for international staff, including internet connection, water and electricity. Medical, life, and repatriation insurance and retirement Medical, life, and repatriation insurance and retirement package are also provided for international staff. Travel to/from post and home leave.