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Unit Head (Programme and Budget)(P4)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Administrative support
    • Accounting (Audit, Controlling)
    • Operations and Administrations
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2019-10-24

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Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows\: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate. The Programme and Budget Section plans, coordinates and supervises the timely and accurate preparation of the IAEA's programme and budget documents, ensuring innovative financial policies and strategies and a results-based approach, as well as monitoring the day-to-day implementation of the budget so as to promote effective and efficient use of resources.

 

Main Purpose

The Unit Head coordinates, with team members, programme managers and other relevant stakeholders, the timely and accurate preparation of the IAEA's programme and budget proposal (using the results-based approach) and the regular monitoring of the programme and budget process, from planning to implementation and reporting, providing guidance for an effective and efficient management of financial resources and leading the efforts of continuous process improvement.

 

Role

The Unit Head is\: an adviser to senior managers throughout the programme and budget process, co-ordinating and synthesizing various budget submissions, advising on budget planning and implementation policy, assisting managers in the monitoring of and reporting on their financial resources coming from both regular and extra budgetary funding sources, and providing advice on the best use of the IAEA's financial systems for programme and budget management; a team leader, providing guidance, assistance and supervision to the Unit's staff (3-6 professional and support staff) ; a functional leader, spearheading the implementation of improvements in the section's processes with the use of available technology and best practices; a team member participating in guiding and initiating policy development on budget planning and management; and providing training on budget planning and implementation and relevant IT systems.

 

Functions / Key Results Expected

• Coordinate the preparation of the IAEA's programme and budget proposal for presentation to Member States\: Formulate programme and budget guidelines and policies; based on the departmental budget submissions prepare a consolidated proposal with related analysis.

• Coordinate regular monitoring of the programme and budget for all funding sources, from planning to implementation and reporting.

• Provide guidance and support to programme managers and relevant staff on the programme and budget process, from planning to implementation and reporting, to\: promote efficient and effective use of resources regardless of the source of funding and ensure that policies, rules and regulations are fully understood and correctly applied.

• Draft and review relevant policy and guidance papers related to the programme and budget process, from planning to implementation and reporting, including management of funding from voluntary contributions.

• Participate in continuous process improvement by proposing and implementing policy and process changes, including through the use of available technology and best practices.

• Lead continuous improvements to the use of IT applications in support of budget preparation, implementation and reporting, leveraging on the IAEA's enterprise resource planning system.

• Coordinate and provide training on budget planning and implementation and related IT applications.

• Plan, organize, manage and evaluate the work of the team, continuously reviewing effectiveness, focusing on priorities and driving for excellence in line with the IAEA's quality management and results-based programming approach.

NOTE\: The incumbent may be required to work in all or some of the areas mentioned above.

 

Competencies and Expertise

 

Core Competencies

Name

Definition

 

 

Planning and Organizing

Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.

 

 

Communication

Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.

 

 

Achieving Results

Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.

 

 

Teamwork

Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.

Functional Competencies

Name

Definition

 

 

Analytical thinking

Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.

 

 

Judgement/decision making

Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.

 

 

Technical/scientific credibility

Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches.

Required Expertise

Function

Name

Expertise Description

 

 

 

Finance

Budget and Financial Management

In-depth knowledge of budget processes and financial resources management.

 

 

 

Finance

Enterprise Resource Planning (ERP) system

Knowledge of and experience with complex financial IT systems, preferably Oracle and Hyperion.

 

 

 

Finance

Finance Principles and Practices

Effectiveness in interpreting existing financial policies and in developing new ones.

 

 

 

Finance

International Public Sector Accounting Standards

Knowledge of IPSAS (International Public Sector Accounting Standards) or accrual accounting.

 

 

 

Management and Programme Analysis

Programme Management

In-depth knowledge of the results-based management approach.

 

Qualifications, Experience and Language skills

• Master's Degree - Advanced university degree in financial management, business administration, accounting or a closely related field.

• Bachelor's Degree - A Bachelor’s degree with two additional years of relevant work experience and certifications from a recognized accounting body (e.g. ACCA, A, CPA, CMA) may be accepted in lieu of the Advanced University Degree.

• A minimum of seven (7) years of progressively responsible experience in programme and budget management, accounting or financial management. Some experience at the international level is required. Supervisory experience is desirable.
• Experience in results-based budgeting.
• Experience in budgeting or financial systems required. Experience in the operation, design or upgrading of complex computerized budget or financial systems desirable.
• Expert user of MS office package, particularly Excel.

• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

 

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $72637 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 29418, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

 

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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