Administrative Officer

OBJECTIVES OF THE PROGRAMME

To deliver WHO core functions at the country level with particular focus of the Organization's directing and coordinating role for international work and to provide guidance, information and practices leading to full compliance and accountability with the Organization's established rules and regulations.

DESCRIPTION OF DUTIES

Under the direct supervision of the WHO Representative and general guidance of the Director, Administration and Finance for the South-East Asia region, the incumbent performs the following duties\:

Administration

1. Manages staff in delivering a full range of administrative services in support of programme implementation, viz., finance, human resources, procurement, travel, meetings, premises management, security, information technology & communications, asset management and GSM operations.

2. Provides advice and analysis to WR and other relevant staff at WCO on areas of administration including compliance with rules and regulations and guidance.

3. Oversees and supervises accounts management, handling of cash and imprest accounts, and submits reports in accordance with rules and guidance.

4. Advises WR on a wide range of HR issues and oversees recruitment and contract management issues.

5. Overseas procurement of goods and services for management of country office or for support of the WHO collaborative programme, participates in local contract review committees, and ensuring best value for money in procurement practices.

6. Facilitates team building and coordinates staff development and learning activities.

7. Assists the WHO Representative in establishing and maintaining an efficient and effective compliance programme within the Office promoting awareness on standards of conduct and compliance.

Security

8. Represents WHO in the UN common services system and participates in other Inter-Agency coordinating mechanisms and coordinates security management and ensures compliance of decisions taken at such forums.

9. Assists the WHO Representative in matters concerning security of WCO and coordination of security measures within the UN country team.

Coordination

10. Liaises with government departments and other diplomatic missions to ensure timely approval of visas, work permits, licences, vehicle imports and other relevant administrative issues.

11. Liaises with SEARO administrative and programme units to ensure timely delivery of services.

12. Represents WHO at meetings at national and regional levels in administration, management and other areas as decided by the WR.

Programme

13. Liaises with technical programme staff in WCO and informs WR on the implementation status and ensures optimal utilization of resources.

14. Assists WR in identifying factors impeding effective implementation of WHO collaborative programme and provide solutions.

15. Performs any other duties as assigned by WHO Representative.

REQUIRED QUALIFICATIONS

Education

Essential\: University degree from a recognized institute in business/public administration, economics, organizational development.

Desirable\: Training in HR, accounting finance, monitoring and evaluation.

Experience

Essential\: At least two years' experience including international experience in managing a wide range of administrative and financial services, leading and supervising staff teams.

Desirable\: Experience with WHO/UN or equivalent organization working in a developing country setting and interaction with national authorities.

Skills

Thorough knowledge of administrative, financial and management theories and principles, procedures and their application. Ability to work under pressure in an independent manner with an inter-disciplinary team. Ability to manage teams. Ability to represent the Organization in dealing with Government, UN agencies and other development partners. Excellent inter-personal skills, tact and diplomacy.

Other Skills (e.g. IT)\: Proficient in MS Office Software applications, data analysis and technical presentations.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources

Use of Language Skills

Essential\: Expert knowledge of English.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 47,322 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2303 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.
• A written test may be used as a form of screening.
• The written test for shortlisted candidates will be tentatively be held in week starting XXX. Candidates are advised to make themselves available during that period
• Only candidates under serious consideration will be contacted.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO's operations please visit\: http\://www.who.int.
• WHO is committed to workforce diversity.
• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO has a mobility policy which can be found at the following link\: http\://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.