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Stop TB Partnership - Programme Management Support Specialist

Geneva (Switzerland)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Geneva (Switzerland)
  • Grade: IICA-2, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Project and Programme Management
    • Malaria, Tuberculosis and other infectious diseases
    • Public, Private Partnership
    • Gender-based violence
  • Closing Date: 2019-09-26

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Background Information - Job-specific

The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan to End TB, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB.

As a key initiative of the Stop TB Partnership, the goal of the Global Drug Facility (GDF) is to facilitate worldwide, equitable access to TB medicines and diagnostics across both public and private sectors. This goal is achieved through management and coordination of market activities for the full portfolio of TB medicines and diagnostics, strategic procurement and innovative logistics solutions, technical assistance (TA) and capacity building for TB programmes in better pharmaceutical management practices, and accelerated uptake of new TB medicines, regimens and diagnostics using the GDF Launch Pad.  

Stop TB/GDF’s Demand, Technical Assistance, and Capacity Building (DTC) Team is tasked with providing tailored technical assistance and capacity strengthening activities for procurement and supply planning (PSP) in 53 priority countries. The DTC Team also plays a key role in facilitating uptake of new TB medicines and diagnostic products by providing in-country and remote PSP-focused support for new tool introduction and scale-up, including implementing the technical assistance (TA) component of the StopTB/GDF Paediatric DR-TB Initiative to accelerate uptake of child-friendly formulations of medicines for DR-TB. The DTC team comprises a small team coordinating activities in Geneva, as well as Regional Technical Advisors based in some of the GDF priority countries and a pool of PSP consultants, with an overall responsibility for implementing the live and remote TA activities (e.g., missions).  

The Programme Management Support Specialist’s role in the DTC team is to ensure that DTC PSP missions are coordinated, monitored and reported in a timely manner and that in-country aspects of new tool introduction are planned and completed in coordination with the overall Launch Pad approach for each new tool. Under the supervision and guidance of the DTC Team leader and in close collaboration with other teams in GDF, the Programme Management Support Specialist will serve as the day-to-day focal point for the StopTB/GDF Paediatric DR-TB Initiative – part of the GDF Launch Pad. This will include project managing new tool introduction, including engaging with other GDF teams (e.g., strategy, procurement, and supply teams) to coordinate required activities, monitoring cross-team implementation and providing updates on progress and challenges. She/he will also be overall responsible for coordinating missions and tracking key outcomes which will be used to guide future follow-up and mission planning by the DTC Team.


Functional Responsibilities

1. Project Manage the Stop TB/GDF Launchpad, coordinating with all GDF teams to meet internal timelines and donor deadlines    

  • Implement, update, and improve tools to track the project’s progress, including maintaining project-management tools;
  • Monitor development of procurement supply and transition plans for new product introduction. Current focus on monitoring and reporting demand and uptake of child-friendly formulations of second-line anti-TB Medicines, including clofazimine and delamanid, and 2019 WHO DR-TB Guidelines. Focus areas will change as new products are lanched and new WHO recommendations are published.
  • Monitor and track progress against deadlines/timelines, including reconciling completed/not completed activities and providing regular updates, reports to DTC team leader and when necessary GDF management for their follow-up:
    • Work with the Strategy team to develop an overall approach for each new tool, including key activities required for each team and overall timelines for implementation.
    • Work with the Strategic Procurement and Business Intelligence team to monitor implementation of required supply and procurement activities and to facilitate reporting for internal and external parties.
    • Work with the country supply team to monitor placement of procurement orders, elaboration of grant agreements, and supply of products to countries. 
    • Work and coordinate with the Regional Technical Advisors to monitor the introduction of the new products in countries and patient enrollment vs. planned.
  • Monitor and follow-up on the financial, budgetary and any outstanding issues concerning the project and provide regular updates to DTC team leader and GDF management for their follow-up;
  • Develop, draft, and submit Progress Reports for donors. Oversee and edit contributions from all GDF teams into all donor reports.
  • Develop and maintain on-line visualizations, power point slides, and other products to effectively communicate GDF activities, results, and impact.

2. Maintain systems to assist in planning, monitoring, and reporting of key issues, activities, and outcomes in GDF priority countries

  • Coordinate mission planning with RTAs and the DTC GVA team to ensure that all aspects around mission management are kept up to date in the dedicated tools;
  • Keep updated electronic Mission Planner and Tracking tool - that summarizes timelines, context/justification, partner engagement and impact of all DTC meetings, training, and missions – for enhanced DTC activity monitoring;
  • Follow-up on preparations of all missions including review of respective documentation, as well as the collection of critical information following the mission into electronic monitoring tools;
  • Summarize information populated in DTC’s reporting system containing valid purpose and impact evidence of all DTC activities to inform GDF Management, other GDF teams, and Stop TB units accordingly.
  • Contribute to monitoring updating of PSP and early warning system (EWS) tools collecting and summarizing the evidence for the GDF decision-making on TB medicines supply practices at regional and global levels.
  • Support the DTC Team Lead and DTC Manager in developing new tools and improviing existing tools to improve DTC Team communication and efficiency

3. General project and program management activities.

Given the dynamic nature of the work of GDF, the Project Management Support Specialist will be requested to provide support to all GDF teams and for any GDF initiatives as requested by the GDF Chief.


Education

Advanced University degree (Master degree, PhD) in international development, public health (or health related), political science, science, social sciences, economics and/or related subjects.

A Bachelor degree with additional 2 years of experience, would be considered in lieu of an advanced university degree. 

Experience

A minimum of five (5) years’ progressive experience in providing technical assistance an/or support to international development and/or public health agencies at global or country level – ideally on projects/programmes focused on health commodities (HIV, TB, Malaria, Vaccines, etc);
 
Preferred - experience in project management on global health projects; experience on monitoring and evaluation (M&E) or QA systems for TB commodities - is an asset;

Experience in programmatic and/or procurement and supply programs, and/or forecasting and quantification, including early warning systems - ideally on projects focused on TB commodities - is an asset;

Strong organizational skills with the ability to handle multiple tasks simultaneously; excellent interpersonal skills and ability to work effectively in a team spirit;

Excellent computer literacy and knowledge of MS Office Package.

Languages

Excellent knowledge of English and French with proven ability to communicate (spoken and written) in a clear and concise manner.

Knowledge of other UN official languages would be considered an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA) Contract level: IICA-2 (ICS10 - P3 equivalent)
Contract duration: 6 months, renewable upon budget availability and satisfactory performance 

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
  • Please note, this position is based in Geneva, Switzerland and therefore, the selected incumbent will have to register with the Swiss authorities and comply with local regulations, including but not limited to - Taxation and Social Security. Additionally, the incumbent will have to purchase a Swiss based insurance (LaMal) within the first three months on contract, UNOPS will help subsidize the cost of this insurance, upon show of proof and for an amount up to 382.87 USD

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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