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Event Coordinator for 2019 SDG Summit

Putrajaya (Malaysia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Putrajaya (Malaysia)
  • Grade: National Consultant - Locally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Conference Services
    • Environment
    • Managerial positions
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2019-09-20

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Background

2019 SDG Summit

In the last four years since the adoption of the 2030 Agenda, the Malaysian Government has been working closely with the United Nations Country Team (UNCT) on mainstreaming, implementation, data, monitoring and evaluation of the SDGs as well as in mobilizing resources and partnerships for the SDGs. Some of these initiatives include the development of the National SDG Roadmap, Malaysia Voluntary National Report to the 2017 High-level Political Forum, Phase 1 of a National SDG Progress Monitoring System (http://mysdg.dosm.gov.my/), Malaysia Report on National Evaluation Systems and Capacities for SDGs, National SDG Portal (https://mysdg.my/) and crowd-sourcing of solutions, funding and innovations towards SDG-related priorities in the country through the National SDG Solutions Platform.

The Ministry of Economic Affairs is therefore collaborating with the United Nations Country Team in Malaysia, supported by multi-stakeholder partners, to organise the inaugural SDG Summit for Malaysia in November this year with the following key objectives:

  • To review SDG progress in the country and share best practices;
  • To showcase commitments, pledges and/or contributions by Government, private sector and civil society towards attainment of the 2030 Agenda and SDGs;
  • To set in motion a whole of nation approach involving all parts of Government – ministries, agencies at federal, state and district levels; private sector and civil society;
  • To provide the enabling environment for preparation of the UNSDCF for Malaysia

Objective:

The SDGs summit is composed of sessions that are designed around national priorities for Malaysia. Depending on the thematic responsibilities, UNDP has been identified as the lead agency in the design and organization of several of these sessions.

Under the direct supervision of the UNDP Resident Representative and in close collaboration with the management team and the focal point from the UN RCO, the consultant will:

Duties and Responsibilities

Duties and Responsibilities:

  1. Support and work with each of the UNDP thematic leads in fine tuning the designing of the sessions. 
  2. Support in identifying and reaching out to key national/international high-level speakers and moderators;
  3. Prepare detailed preamble and guidance note for speakers, panelists and moderators;
  4. Liaising with Government, private sector partners, and other stakeholders, including the RCO to ensure the development of the highest quality sessions for the event;
  5. Advise and coordinate a team of rapporteurs for the UNDP led sessions
  6. Regularly update the RR and the management team on the progress and advise them on relevant timelines.
  7. To prepare a report of the 2019 SDG Summit for the UNDP Specific sessions. 

Expected Outputs and Deliverables

Satisfactory outputs based on activities listed under scope of work.

  1. Support the UNDP Resident Representative and management team in coordinating with all relevant stakeholders and the UNRCO for the event the content design, structure and organization of all UNDP-led sessions.
  2.  Identification and outreach of high-level national and international speakers and moderators.
  3. Preparation of a detailed report of the 2019 SDG Summit for the UNDP-led sessions.

Duration:

  • 2 months (possibility of extension) 44 man days.

Contracts based on daily fee:

The fee will be paid on a monthly based on time sheet completed with description of tasks, certified by Supervisor. UNDP makes payments based on the actual number of days worked.

The estimated maximum number of workdays for the duration of the consultancy is as follows:

Description

Daily rate (MYR)

Maximum workdays

Total Amount (MYR)

Maximum professional fee (inclusive of all expenses)

44

Deliverable (monthly):

  • Upon completion as per Terms Of Reference and submission of timesheet;

Competencies

Corporate Competencies:

  • Demonstrates high moral integrity by modelling the UN’s values and ethical standards;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Demonstrates capacity of team-orientation work, excellent planning and organizational skills.

Functional Competencies:

  • High-level of written and oral communications skills in English and Malay;
  • Demonstrates excellent interpersonal and professional skills in interacting with government and other development actors;
  • Skills in facilitation of stakeholder engagement;
  • Ability to promote collaboration and consensus building.

Required Skills and Experience

  • A Bachelor in relevant field(s)

Experience:

  • Minimum 2 years of work experiences in coordination of events, preparation of national development plans
  • Knowledge of SDGs will be an added advantage.
  • Excellent organizational skill, service-mind, punctual, self-motivated, and proactive; experience in handling of web based management systems;
  • Experience in computer and  MS Office package, particularly proficiency in Excel;
  • Experience with the UN System and UNDP desirable.

Language Requirement:

  • Proficient in English and Bahasa Malaysia (spoken and written).

Documents to be included when submitting proposals:

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

  1. Completed Letter of Confirmation of Interest and Availability (Annex 1) provided by UNDP;
  2. Technical Proposal on how your qualifications, experience and list of track records can lead to successful deliverables of this assignment within the required timeframe, and provide a methodology and approach on how you will approach and conduct the assignments;
  3. Financial Proposal (Annex 2) should specify unit price (daily professional fee in MYR);
  4. Personal CV including areas of expertise and past experiences in similar projects and at least three (3) references.

How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template and General Terms & Conditions mentioned below;
  • Read and agree to the General Terms & Conditions;
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2019/058" as the subject matter.

Forms and General terms & conditions to be downloaded:

  • The UN Personal History Form (P11) is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20SC%20&%20IC.doc?download
  • The Letter of Confirmation Interest with Financial Proposal template at: http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Letter%20of%20Interest%20and%20Financial%20Proposal%20Template.docx
  • The General Terms & Conditions for Individual contract is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/General%20Conditions%20of%20Contract%20for%20IC.pdf?download
  • The General Terms & Conditions for Reimbursement Loan Agreement is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Reimbursable%20Loan%20Agreement%20_%20Terms%20&%20Conditions.pdf?download 

Evaluation:

Individuals will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individuals whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; [70%]

* Financial Criteria weight; [30%]

UNDP applies a fair and transparent selection process that will take into account the competencies/skills of the applicants as well as their financial proposals. Qualified women and members of social minorities are encouraged to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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