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UNDP Gambia is in its third year of implementation of its Country Programme Document 2017 – 2021. The Country Programme seeks to support the Government of the Gambia across 3 key strategic areas.
- Economic Management, Human Capital Development and Poverty Eradication
- Governance and Human Rights.
- Environment and resilience Development –
The Poverty and Inclusive Growth programme cluster seeks to accelerate inclusive and sustainable economic growth to reduce poverty and inequality for the vulnerable groups by 2021 and has designed a number of projects in the areas of entrepreneurship and private sector development; economic management and evidence- based planning and youth leadership and skills enhancement and social safety net/protection to achieve this objective. In support of this agenda; the Poverty and Inclusive Growth Team is seeking a Programme Associate to be a part of this dynamic team.
Under the overall guidance of the DRR Progrramme and Operations and direct supervision of Programme Specialist Poverty, the Programme Associate ensures effective delivery of the Poverty and Inclusive Growth portfolio of projects specifically and CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP RO/HQs as required for resolving complex finance-related issues and exchange of information.
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Duties and Responsibilities
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III. Functions / Key Results Expected
Summary of Key Functions:
- Support to formulation of programme strategies and implementation of the Country Programme Action Plan
- Support to management of the CO programme
- Administrative support to the Programme Unit
- Support to resource mobilization
- Facilitation of knowledge building and knowledge sharing
- Mainstream gender issues in all programming functions
- Supports formulation of programme strategies and implementation of the Country Programme Document focusing on achievement of the following results:
- Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, annual work plans, effective application of RBM tools and establishment of management targets (BSC).
- Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
- Provides effective support to management of the CO programme focusing on the achievement of the following results:
- Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
- Provision of guidance to the executing agencies on routine implementation of projects.
- Presentation of information for audit of NEX projects, supports implementation of audit recommendations.
3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
- Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
- Prepare project CDRs and ensure all project assets are inventorized
- Making budget check for requisitions, POs and vouchers.
4 . Supports resource mobilization focusing on achievement of the following results:
- Analysis of information on donors, preparation of donor’s profile.
- Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
- Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the projects staff and implementing partners on programme.
- Synthesis of lessons learnt and best practices in programme.
- Sound contributions to knowledge networks and communities of practice.
IV. Impact of Results
The key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.
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V. Competencies and Critical Success Factors
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Knowledge Management and Learning
- Shares knowledge and experience
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting.
- Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
- Good knowledge of Results Management Guide and Toolkit
Leadership and Self-Management
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
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Required Skills and Experience
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VI. Recruitment Qualifications
Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences, development studies and Social Sciences would be desirable, but it is not a requirement.
5 to 6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Fluency in English and language of the duty station.
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