Job title: Finance Officer/ SAD office
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Employment category: NMI
Reporting to:
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1-North Area Finance Team leader
Direct reports: N/A
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Unit/department: Finance
Location: SAD
Authorization level: N/A
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Overall purpose of the role
The Finance Officer will facilitate the efficient and effective financial operation of DRC field office. He/She will ensure compliance with DRC rules and regulations as described in the Operations Handbook (OH) alongside donor policies, procedures, guidelines and rules.
She/he will seek and receive policy guidance/ instructions and support from North Area Finance Team leader on his/her responsibilities.
Geographic scope: Country (Yemen –Saddah )
The duty station of the finance officer will be based on Saddah with possibility to move to the field frequently and other offices for support if needed.
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Main responsibilities
- Implement financial policies and procedures in accordance with DRC Operational Handbook.
- Ability to move to field sites.
- Establish the Fund requirements, and maintain adequate cash levels in the bank and safe and submits cash forecasting to the North Area Finance team leader.
- Responsible for the management of Mind-Monthly cash books ( Dynamics GL) . Prepares mid-monthly cashbooks with complete documentations for all the projects for review by North Area Finance team leader per mid -month.
- Ensure transactions are properly recorded and entered into the cash books/ Dynamics GL on a daily basis with complete documentation.
- Provides the financial review of all Request for payments in accordance to the set limit in the DRC, internal Delegation of Authority and responsibility.
- Verifies payment Vouchers for all payments in accordance to the set limit in the DRC, internal Delegation of Authority and responsibility.
- Carry out physical cash count reconciled at the end of the day and responsibility for surprised cash count once needed.
- Ensure mid-month cash counts are properly supervised and submitted to DRC Country office and to North Area Finance Team leader.
- Prepares Mid-Month bank reconciliation and send it along with bank statement to North Area Finance Team leader.
- Follow up with DRC’s FSPs and make sure all money transfers are received by the third party.
- Supervise scanning of cover sheets and supporting documents and sees that proper filing is done in accordance with donor requirements and/ or DRC manual.
- Monitor project budgets closely and advice program staff on any issues of concern regarding over or underspending.
- Confirm that full accountabilities (documentations) are obtained for all expenditures and easy to reach.
- Prepare schedules for all taxes withheld or paid on a monthly basis where relevant and submit to North Area Finance team leader for verification before submission to the relevant authorities.
- Supporting Finance team to adequately prepare for both internal and external audits.
- Responsible for banking activities and ensure the safeguarding of all available funds.
- Reconcile the accounts payables on DRC Dynamics.
- Reconcile the accounts receivables and advances and issue receipts for all the funds received.
- Monitor and ensure rent, fuel and other office’s expenses are paid on time.
- Other Tasks requested by supervisor.
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Required experience and competencies
All DRC roles require the post-holder to master DRC’s core competencies:
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
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Education: (include certificates, licenses etc.)
Essential qualification
- Bachelor Degree in accounting/Finance
- At least two years in similar organization or audit experience for more than a year.
- Excellent skills in MS Word, Excel, and PowerPoint
- Advance English.
- Experience in soft accounting systems, experience with ERP Dynamics is a plus.
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Core
competencies
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Basic
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Advanced
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Expert
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Striving for excellence
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Collaborating
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Taking the lead
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Communicating
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Demonstrating integrity
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Find the definition of DRC’s Core competencies here
ERP DRC DYNAMICS -SECURITY ROLES
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Inventory Manager
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Inventory Specialist
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Inventory Controller
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MDM SC Requester
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Procurement Assistant
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Procurement Officer
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Procurement Manager
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Asset Manager
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Asset Officer
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DRC Employee
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Languages: (indicate fluency level)
- Very Good English language (written and spoken)
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Key stakeholders: (internal and external)
- NAMCHA, MOPOIC, PS, and NSA
- Other NGOs & UN agencies
- LNGO
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¨Basic: I master the essentials, but may at times need help from others
¨Advanced: I can work independently at full professional level.
¨Expert: I am the go-to person when others need help.
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