Programme Policy Officer P2 (Karamoja Social Registry/SCOPE Portifolio Manager)

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP Uganda has established the Karamoja Social Registry (KSR), which is household data of the entire population in Karamoja, a region in North-Eastern Uganda. WFP Uganda needs a PM/Portfolio manager to be based in Karamoja to facilitate and coordinate the maintenance and operationalization of the KSR in the crucial inception phase.

The Karamoja region is characterized by unpredictable climatic conditions resulting in recurrent natural disasters as well as high-levels of vulnerability caused by marginalisation and a history of conflict and insecurity.

During a mission in 2016, WFP agreed with the Office of the Prime Minister to build the KSR on SCOPE and shape a model for future social protection platforms in the country. In April 2016, the Government established a Single Registry Sub-Committee and mandated WFP to technically support the GoU in modelling a single registry for the Karamoja region. The Karamoja Social Registry (KSR) should bridge the regional information gap by referring to unique identifiers and providing a common platform for social protection actors in Karamoja.

The Karamoja Social Registry (KSR) is a registry of all persons in a household for all districts of the Karamoja region. The registration process started in the Moroto District in November 2016 and was concluded in December 2018.

The next steps for the KSR will be data validation, management, updating and sharing; creation of a reporting engine of the registry to incorporate information on interventions of partners; rolling-out SCOPE/KSR platform for managing WFP interventions in Karamoja and for onboarding additional partners to the platform. This goes along with strengthening community engagement and linking the KSR with the NSR.

A SCOPE/KSR Portifolio Manager is therefore required to act as a liaison between the Area Office and the Country Office Digital Social Protection unit, to support and coordinate these activities in the field.

• Oversee the field coordination of WFP interventions based on the KSR, in line with SCOPE implementation plans and programmatic priorities jointly determined by the AO and the CO DSP unit
• Ensure KSR data quality, e.g. by leading field exercises for the purpose of removing duplicate data through adjudication
• Create contextualized SOPs (Standard Operating Procedures) for beneficiary information and transfer management, in line with the WFP programme intervention cycle and in accordance with corporate guidelines
• Manage/coordinate the activities of staff in relevant units and sub-units in the AO to operationalize SCOPE in accordance with KSR workplan
• Train and build the capacity of relevant staff on the concept and practical application of the SCOPE platform, by devising contextualized training programs and by providing on-the-job training as relevant
• Co-lead a regional KSR technical working group and engage with key stakeholders to facilitate the coordination of KSR-based interventions, while taking into account GoU, donor and partner expectations (short/medium/long-term)
• Facilitate the sharing of the KSR data with the GoU and partners (e.g. Mercy Corps and Catholic Relief Services) for enhanced coordination and delivery of interventions
• Raise awareness on the implications of the use of SCOPE to key regional stakeholders

• Coordinate updates and amendments to the KSR data with the GoU and partners while considering data quality, data protection and capacity strengthening requirements for local government agencies
• Facilitate the development of the SCOPE platform for partners’ adoption for transfer management purposes
• Facilitate the development of a (potentially non-SCOPE) overarching reporting and analytics solution that displays information related to household and individual level transfers by partners with access to the KSR
• Oversee community engagement activities on protection/gender/data privacy issues and establish beneficiary feedback management procedures aligned with UGCO processes, through consultations with district government structures and partners
• Suggest recommendations on all KSR-related issues requiring the attention of supervisors and/or UGCO management, including for the broader utilization of the KSR database for targeting, transfer and reporting purposes
• Provide inputs for an eventual exit strategy and handing over of relevant digital platforms to GoU
• Prepare a comprehensive handover folder and relevant documentation as part of efforts to ensure continuity of operations, building upon lessons learned
• Assist with the recruitment and capacity building of successor and various local staff
• Perform other relevant tasks as required

• SR coordination structure (KSR Technical Working Group) is established and fully operational, with all key stakeholders actively participating
• KSR data is maintained and updated through validated protocols per the KSR Technical Working Group
• WFP programmes and interventions in Karamoja region are set-up and managed through the KSR/SCOPE platform, with relevant staff fully conversant with the platform and aware of respective roles and responsibilities, in accordance with corporate guidelines on segregation of duties
• Standardized and automated reporting and analytics tool on KSR-based interventions is utilized to inform coordination of social protection interventions in Karamoja, with key challenges in the development/utilization of the tool documented to inform future action

• SCOPE implementation plans for KSR-based interventions are established and kept up-to-date
• Operational plans and SOPs (e.g. community registration/sensitization, KSR update, data quality assurance, registration/transfer operations for specific interventions, Beneficiary Feedback Mechanism (BFM) management) are established and validated by relevant stakeholders
• Regular reports on community engagement/AAP/BFM activities related to the KSR are produced and shared internally for enhanced accountability of programs
• Continuity of operations is ensured through the preparation of relevant documentation and staff capacity-building initiatives

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Please submit your application by 28 September 2019

Female applicants and qualified applicants from developing countries are especially encouraged to apply

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