Payroll Benefits Officer

1A011A01

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The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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Organizational Setting

The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensure the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improve the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.

The post is located in the Shared Services Centre (SSC) in Budapest, Hungary.

• Supports the operation of the staff, non-staff personnel and After Service Medical Coverage (ASMC) payrolls ensuring the correct calculation and timely action on its output results;
• Monitors and approves monthly payroll salary scales (General Service and Professional), pay factors (child allowance, spouse allowance, language allowance, etc.) thresholds, and post adjustments for the correct running of Payroll;
• Monitors the interface between the payroll calculation and other sub-systems such as AP, Credit Union, Insurance and UNJSPF;
• Supervises the processing of Overtime and Night differential requests;
• Coordinates the monthly payroll cycle schedule and its activities to all units/divisions involved for their relevant input and follow up actions;
• Verifies the generated salary payments instructions to banks for actual disbursement by the responsible office (AP);
• Reviews unusual or difficult cases, interprets FAO rules, regulations, policies and procedures and makes recommendations within delegated authority;
• Verifies and certifies the preparation of statements of earnings and certificates of FAO employment, US and other taxation matters;
• Monitors the accuracy of retirees' HR data (people, assignment, contacts) ensuring the correct calculation of ASMC deductions;
• Contributes to appropriate testing in the specific test environments;
• Provides performance reports, statistics, cost analysis, trends and periodic reports to senior Management relating to payroll and benefits, in particular pension-related;
• Provides Tier II support to staff member, NSHR and retiree queries on payroll payments and recoveries;
• Performs other duties as required.

• Advanced University Degree in Business Administration, Accounting, Finance, Human Resources or related field
• Five years of relevant experience in human resources, financial and/or payroll - benefits administration
• Working knowledge of English and limited knowledge of Arabic, Chinese, French, Russian or Spanish
  

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
  

• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience benefits/payroll applied to ERP applications (preferably Oracle)
• Extent and relevance of experience in automated payroll management systems preferably Oracle
• Extent and relevance of experience and knowledge of UN Common system, and in particular HR and Payroll policy and procedures is considered an asset
• Extent and relevance of experience in development and implementation of payroll and benefits-related policies and procedures
• Working knowledge of English is considered an asset