Human Resources Assistant SSA4

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services. 

• Under the supervision of the HR Officer, support in the implementation of the established Recruitment Plan for the Fixed Term recruitments;
• Ensure the retained candidates at each stage are duly invited;
• Assist the HR Office in providing feedback to candidates at the end of each stage of the process;
• Prepare memos for medical examination of retained candidates,
• Assist the HR Officer in filling recruitment documents;
• Assist the HR Officer in conducting reference checks as well as pre-checked against the Consolidated UNSC Sanctions list for retained candidates;

• Assist in checking and maintaining the attendance registers, leave reports and other forms and reports;
• Maintain high level of confidentiality throughout the entire recruitment process;
• Assist in the preparation of statistical tables and periodic human resources reports
• Assist in providing administrative support in various HR activities;
• Assist in filing various HR documents
• Perform other related recruitment duties, as required

Critical Success Factors

• Abilitiy to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems. 
• Ability to communicate moderately complex matters clearly and concisely. Ability to perform detailed work, work of a confidential nature and/or to handle a large volume of work possibly under time constraints. 
• Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

Education

• Secondary school education including or supplemented by courses related to the area of work.

Experience

• At least 2 years of progressively responsible support or secretarial work experience including at least two years in the field of human resources or other related field and at least one year at the G4 level or equivalent.

Knowledge

Experience utilising computers, including word processing, spreadsheed and other WFP standard software packages and systems. General knowledge of UN system financial policies, rules, regulations and procedures

Language

Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station's language, if different

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
   

24th September 2019

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.