Registration Assistant - Tripoli

Beirut

Organization: IRC - International Rescue Committee
Location: Beirut
Grade: Level not specified - Level not specified
Occupational Groups:
- Administrative support
- Refugee rights and well-being
- Economic Recovery & Livelihood
Closing Date: Closed

Requisition ID: req6599

Job Title: Registration Assistant - Tripoli

Sector: Economic Recovery & Livelihood

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Beirut, Lebanon

Job Description

The Registration/Apprenticeship Assistant for the Livelihoods Center will support the smooth running of the relevant activities of the program by liaising with the program’s officers ensuring that registration, apprenticeship, and other ensuing activities are supported as best as possible. The position is extremely important to ensure smooth communication between the various activities, as well as the timely completion of administrative requirements related to all aspects of the programs’ implementation.

Responsibilities

Registration

Provide front-desk coverage during working hours of the Livelihoods Center in Tripoli
Answer phone calls, offer general information on the Livelihoods Center and its services and respond to inquiries, directing jobseekers and employers to the relevant Livelihoods center staff for specific matters/queries
to record individual profiles, occupational codes and client group categories
Provide basic information to jobseekers on employment options, including self-employment, training courses and business start-up opportunities
Provide each Livelihoods Center applicant with an ID card with a unique QR code for accessing any potential LC service
Assist with data collection on the local labour market and enter information on the database;
Work as a member of the Livelihoods Center team and assist in other areas of work when required
Draft agendas, take minutes at meetings and workshops

Apprenticeship

Support in the completion of the apprenticeship weekly appraisal process (field visits included)
Support in compiling of apprenticeship documents (ToR, MoU, etc.)
Collect apprenticeship attendance sheets from different areas in Tripoli and T5
Process data into the local information system
Support organization of events, as required
Perform other duties, as needed or requested by the supervisor

Qualifications

Bachelor in Business Administration, Human Resource Management or related fields

Minimum of 1-2 years of professional experience in Administration/Office Management. Previous INGO experience is an advantage

Familiarity with computer databases and mobile data collection via tablets

Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail

Strong sense of personal integrity.

Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well

Essential requirements

Excellent written and verbal communication skills in Arabic
Good written and verbal communication skills in English
Good Computer skills (Outlook, word and Excel)
Good physical condition
Commitment to IRC global policies and values
Working knowledge of office equipment (such as printers)

Work Environment

Travel and other requirements: Staff will be based in Tripoli with some travel required to the field office in Deir Dalloum and the main IRC office in Beirut.

Experience required: 1 to 2 years

Education degree: Bachelor Degree

Field of education: Business Administration, Human Resource Management or related fields

Languages: Fluency in Arabic and English, both written and oral

Position Reports to: Senior Livelihoods Officer

This vacancy is now closed.
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