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Registration Assistant - Tripoli

Beirut (Lebanon)

  • Organization: IRC - International Rescue Committee
  • Location: Beirut (Lebanon)
  • Grade: Level not specified
  • Occupational Groups:
    • Administrative support
    • Refugee rights and well-being
  • Closing Date:

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Requisition ID: req6599

Job Title: Registration Assistant - Tripoli

Sector: Economic Recovery & Livelihood

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Beirut, Lebanon

Job Description

The Registration/Apprenticeship Assistant for the Livelihoods Center will support the smooth running of the relevant activities of the program by liaising with the program’s officers ensuring that registration, apprenticeship, and other ensuing activities are supported as best as possible. The position is extremely important to ensure smooth communication between the various activities, as well as the timely completion of administrative requirements related to all aspects of the programs’ implementation.



  •  Provide front-desk coverage during working hours of the Livelihoods Center in Tripoli
  • Answer phone calls, offer general information on the Livelihoods Center and its services and respond to inquiries, directing jobseekers and employers to the relevant Livelihoods center staff for specific matters/queries
  • to record individual profiles, occupational codes and client group categories
  • Provide basic information to jobseekers on employment options, including self-employment, training courses and business start-up opportunities
  • Provide each Livelihoods Center applicant with an ID card with a unique QR code for accessing any potential LC service
  • Assist with data collection on the local labour market and enter information on the database;
  • Work as a member of the Livelihoods Center team and assist in other areas of work when required
  • Draft agendas, take minutes at meetings and workshops


  •  Support in the completion of the apprenticeship weekly appraisal process (field visits included)
  • Support in compiling of apprenticeship documents (ToR, MoU, etc.)
  • Collect apprenticeship attendance sheets from different areas in Tripoli and T5
  • Process data into the local information system
  • Support organization of events, as required
  • Perform other duties, as needed or requested by the supervisor


  • Bachelor in Business Administration, Human Resource Management or related fields
  • Minimum of 1-2 years of professional experience in Administration/Office Management. Previous INGO experience is an advantage
  • Familiarity with computer databases and mobile data collection via tablets 
  • Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
  • Strong sense of personal integrity.
  • Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well

Essential requirements

  • Excellent written and verbal communication skills in Arabic
  • Good written and verbal communication skills in English
  • Good Computer skills (Outlook, word and Excel)
  • Good physical condition
  • Commitment to IRC global policies and values
  • Working knowledge of office equipment (such as printers)

Work Environment

Travel and other requirements: Staff will be based in Tripoli with some travel required to the field office in Deir Dalloum and the main IRC office in Beirut.

Experience required: 1 to 2 years

Education degree: Bachelor Degree

Field of education: Business Administration, Human Resource Management or related fields

Languages: Fluency in Arabic and English, both written and oral

Position Reports to: Senior Livelihoods Officer

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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