Programme Management Specialist
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The UN Women Myanmar Office is based in Yangon, with sub-offices in the capital Naypitaw as well as in Mon, Kachin and Rakhine States. Under its Strategic Note 2019-2021, UN Women Myanmar focuses on delivering on the following interlinked programme areas underpinned by support for intergovernmental and normative processes:
- Women’s Leadership, Governance, Peace, and Security;
- Women’s Economic Empowerment;
- Gender in Humanitarian Action and Disaster Risk Reduction.
Under the supervision of the Country Representative, the Programme Management Specialist is responsible for overseeing the management, development, implementation, monitoring and reporting of the Myanmar Office programmatic work, as well as for managing the human and financial resources of the team. This includes leading the programme team and providing technical support to the implementation of the Myanmar Office programme, overseeing the monitoring of progress against mutually agreed results frameworks and performance indicators, monitoring programmatic financial situation to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results, reviewing and developing partnerships and resource mobilization strategies; and leading knowledge management efforts.
Duties and Responsibilities
1. Oversee the programmatic development for the Myanmar Office, based on the Strategic Note
- Advise and guide the development of the Myanmar Office programme portfolio, including design and formulation of programme/ project initiatives;
- Review and provide feedback to ongoing projects/ programmes or related strategies and documents, workplans, case studies, and related knowledge products and publications;
- Provide strategic and specialized technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
- Review and evaluate proposals and oversee the preparation of donor proposals and reports;
- Finalize policy documents, briefs and other strategic papers/ materials for the use in the development and presentation of policy and programmatic positions.
2. Manage the program team and provide technical support to the implementation of the Myanmar Office programme
- Manage the day-to-day work of the programme team, including finalizing the programme team’s annual workplan, ensuring compliance with programme goals and results-based indicators;
- Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
- Oversee programme quality control and identification of potential challenges;
3. Oversee monitoring and reporting for the Myanmar Office
- Review and recommend programme/projects monitoring standards, criteria, and other indicators for measuring and assessing progress/results;
- Oversee the monitoring of progress against mutually agreed results frameworks and performance indicators;
- Gather information and prepare corporate and donor reports on progress of programme/project implementation; prepare technical reports;
- Provide technical support in the preparation of audits and follow up on the implementation of audit recommendations;
- Develop, coordinate and provide training on results-based management to the Myanmar office.
4. Review budget management for the Myanmar Office programme and manage people
- Lead a team, perform staff performance reviews, ensure capacity development of staff members by suggesting development opportunities;
- Monitor the Myanmar Office programme financial situation to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results;
- Ensure effective information flow, communication and coordination between projects.
5. Build partnerships and support in developing resource mobilization strategies
- Review and develop partnerships and resource mobilization strategies;
- Finalize relevant documentation on donors and develop potential opportunities for resource mobilization;
- Analyze and research information on donors, prepare substantive briefs on possible areas of cooperation, identification of opportunities for cost sharing;
- Determine programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships.
6. Support coordination and advocacy with a focus on programming
- As delegated by the UN Women Country Representative, represent UN Women in the United Nations Country Team (UNCT) and/or the Humanitarian Country Team (HCT) to collaborate with the Resident Coordinator and UN system on interagency coherence, collaboration, cooperation, resource mobilization, advocacy, common services, and operations;
- Ensure UN Women’s participation in UN system thematic and other working groups to advance UN Women’s mandate.
- Represent and advocate for UN Women in organizational, regional, global, public information/ relations events and key meetings, as delegated.
7. Lead knowledge building and sharing efforts
- Lead the process of identifying and synthesizing of best practices and lessons learned that are directly linked to the implementation of the programme and contribute to their global dissemination.
8. Perform other job related duties as requested by supervisor from time to time
Key Performance Indicators
- Timely and quality delivery of the Myanmar Country Programme and portfolio of projects;
- Regular interaction and establishment of joint activities and programmes with other agencies and partners;
- Quality of inputs provided in formulation and implementation of the country resource mobilization strategy;
- Programme team adheres to UN Women’s Rules, Regulations, policies and procedures, using a results based management approach;
- Regular monitoring of programme/projects, addressing issues in a timely manner
- Timely and quality reporting;
- UN Women is seen as a reliable and trustworthy partner, providing substantial inputs to progress UN women’s mandate.
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf
- Excellent programme formulation, implementation, monitoring and evaluation skills
- Ability to develop detailed operational plans, budgets, and deliver on them
- Excellent knowledge in area of gender equality and women’s empowerment
- Good understanding of humanitarian action, including humanitarian coordination
- Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making
- Excellent analytical skills
- Excellent knowledge of Results Based Management
- Strong knowledge of UN programme management systems
- Strong understanding of the humanitarian system architecture
- Ability to lead formulation of strategies and their implementation
- Ability to lead, manage and mentor team members
- Strong coordination and networking skills
Required Skills and Experience
Education and certification:
- Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender is required
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A project/programme management certification would be an added advantage
- At least 7 years of progressively responsible experience in programme development, management, implementation, monitoring and reporting with a strong focus in the area of gender equality and women’s empowerment at the international level, preferably in developing countries within the UN system, Agencies, Funds or Programmes;
- Demonstrated experience in developing successful project proposals;
- Experience in setting priorities, budgets, work plans, participating in programme development and programme writing;
- Proven experience in leading teams effectively;
- Experience working on gender and governance programming is an asset;
- Experience working within a complex, fragile and conflict affected setting and on humanitarian-development nexus programming is an asset.
- Fluency in English is required;
- Working knowledge of the other UN official working language is an asset;
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.