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Temporary Appointment (8 Months): Fund Monitoring Assistant , GS-5, #111610, PFP - Geneva, Switzerland

Geneva (Switzerland)

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Geneva (Switzerland)
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Monitoring and Evaluation
    • Administrative support
    • Public, Private Partnership
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2019-10-14

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UNICEF, the world’s leading organization working for the rights of children, seeks a Fund Monitoring Assistant , to be based in Geneva, If you are passionate and committed professional and want to make a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

As part of the Operations and Finance section of UNICEF’s global Private Fundraising & Partnerships (PFP) Division, the Geneva-based Finance Services Unit (FSU) reviews the remittances from Private Sector Donors, conduct quality assurance and compliance with financial rules and regulations as well as with programmatic aspects and best practices and allocates the funds to the programmes to ensure that UNICEF can deliver the highest quality financial and programme results, and that donors receive high-impact and meaningful donor reports that meet their expectations.

A Temporary Appointment Fund Monitoring Assistant, GS5 was decided to be open for the period of 8 months (renewable for up to a further 3 months).

The successful candidate will become exposed to UNICEF’s current international fundraising division, UN policies and procedures and gain first class experience on UN tools for managing financial information. Hence as well as gaining experience of finance in a United Nations organisation, the incumbent will also acquire some fundraising knowledge.

For every child, Hope

Purpose of the Job

Set up and record Other Resources contributions from National Committees, private sector donors and locally raised Private Sector Fundraising (PSFR) funds from country offices and Regional offices under the supervision of the Finance Specialist (Financial Services Unit) and in consultation with the PFP PSFR Section colleagues. The post is also responsible for updating grants with reporting and extension requests and for creating of grants for programme implementation; for maintaining a monitoring system of Other Resources contributions, and to provide information to country offices, Natcoms and HQ divisions as required. In addition, the post is responsible for contributing to projects that involve development and enhancement of systems in support to and working closely with the subject matter expert within the contribution management unit.

How can you make a difference?

Main Tasks

1. Management of Regular Recourses and Other Recourses funds from Private sector, ensuring that funds are appropriately allocated to UNICEF Programmes.

Monitor the Unapplied funds from National Committees, PSFR Country Offices and Global Donors in VISION and FRM and take the action to speed up the process of funds allocation. Liaise with the stakeholders, DFAM and GSSC to clarify and communicate on grant-related issues, answers queries and obtains additional information as required. Create new grants in VISION and amend the existing grants by selecting and entering data from a wide variety of documents, verifying and ensuring accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data. Monitor that PFP revenue is in compliance with donor agreements and UNICEF Financial rules and regulations as well as with the programme aspects (PIDB coding, Global Campaigns, Emergency Appeals, Quality income, reporting terms and soft credit breakdowns).

2. Managing requests for support and information from internal and external stakeholders:

Respond to requests from National Committees, Country Offices, Headquarters units (i.e. PD, DFAM, PPD, etc.) and other PFP sections (i.e. Corporate and Foundation Fundraising, Fundraising Services, etc.) for information related to contribution management policies and procedures, including contributions and grant-specific issues.

3. Contribution management: Expired grants

Process annual closure of expired grants for National Committees and PSFR Cos in SAP.

4. Prepare recurring reports as schedules and special reports, as required by PFP, audits or other reasons. Analyse the data as required and provide Global campaigns reports and Emergency Appels reports on a regular basis. Provide inputs to the annual Regular Resources Report and Annual Report and assist in the preparation of PFP RER report.

5. Other 

Perform other tasks as may be requested by the supervisor, including contributing to the team’s work in projects (e.g. testing of new processes and transactions in VISION or changes to FRM and other systems). Provide backup cover to other contribution unit team members as required.


All funds from Private Sector Donors are allocated to UNICEF programmes in compliance with financial rules and regulations and programmatic aspects in a timely manner. The requests from National Committees and PSFR Countries are timely addressed and reports are prepared, as requested.

Estimated Duration of the contract:

  • 8 Months

Reporting To:

  • Finance Specialist

Work Place:

  • Geneva, Switzerland

To qualify as a champion for every child you will have...


  • Completion of secondary school education.


  • Good knowledge of UN and /or UNICEF automated systems and software applications (SAP, UNISON, Funds Remittance Management), is desirable. Proficient in the use of standard MS Office applications (Word, Excel and PowerPoint).
  • Training in the field of accounting, financial administration or related field is desirable.
  • An accounting certificate from an accredited institution will be an asset.
  • Minimum of 5 years relevant work experience, three of which should be in accounting, financial administration or related work with emphasis on computer application.

Language Requirements:

  • Fluency in English is required. Working knowledge of another UN language (Spanish, Chinese, Russian, French, Arabic) is an asset.

For every Child, you demonstrate...

The competencies required for this post are:

UNICEF Core Values:

  • Care
  • Respect
  • Integrity
  • Trust
  • Accountability

UNICEF Core competencies:

  • Communication (Level I)
  • Working with People (Level II)
  • Drive for Results (Level I)

UNICEF Functional Competencies:                                                                                                                         

  • Analyzing (Level I)
  • Learning and Researching (Level I)
  • Planning and Organizing (Level I)
  • Following Instructions and Procedures (Level I)

View our competency framework at:

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.


General Service Staff are recruited locally. Candidates must be in possession of an existing visa/work permit or be a resident/citizen of Switzerland and/or commuting area to be considered eligible for this position.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

What does it mean?

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