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Assistant (Editorial)

Cairo

  • Organization: WHO - World Health Organization
  • Location: Cairo
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Communication and Public Information
    • Translations and Languages
    • Scientist and Researcher
    • EM/IER Information, Evidence and Research
  • Closing Date: Closed

OBJECTIVES OF THE PROGRAMME


Within the Department of Information, Evidence and Research, the Editorial, Graphics and Publishing (EGP) teams contribute to the implementation of knowledge management for health systems development regionally and within WHO, providing editorial and publishing support, graphic design services and regional and country office web support.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties\:
  1. Support the editors in the production of regional publications, checking material for completeness; confirm references for editors; copy-edit and check appropriate non-technical material such as newsletters.
  2. Generate, check and correct tables of content, indexes, annexes, footnotes, lists of participants and covers.
  3. Serve as a custodian of approved originals of all documentation (routine and publications) produced in the Regional Office in English and provide such to Knowledge, Sharing and Production (KSP) unit for archiving.
  4. Coordinate the publications workflow of the unit and all stages of the editorial process, including implementing publishing procedures with technical units.
  5. Supporting Manager/EGP, Publications Committee and technical units in receipt, follow-up and tracking of publications proposals using ePub system and related or successor systems;
  6. Follow up with technical units and ensure the implementation of the Publications Committee recommendations with regard to approved publications.
  7. Prepare regular job status reports for the EGP Manager, and liaise with technical and production units as appropriate.
  8. Prepare cost estimates for external editing and requests for costing of print services,
  9. Guide support staff of other units on editorial procedures and use of WHO style.
  10. Manage non-staff contractual arrangements for external work of the unit, including issuing imprest procurement requests, processing APWs and consultant contracts, and follow up with GSC and with technical units on delivery of assignment reports, etc.
  11. Maintain and update the roster of external editors, and maintain publication files.
  12. Review, clean and adjust publications, Regional Committee documentation and other work required in the unit, ensuring the correct application of template styles and layout.

REQUIRED QUALIFICATIONS

Education

Essential\: Completion of secondary school education, supplemented by secretarial training.

Experience

Essential\: At least eight years' experience in the area of administration, including some experience in the area of publications.
Desirable\: Related experience in WHO/other UN organization.

Skills

- Good understanding of the publications process, terminology and procedures.
- Knowledge of WHO style.
- High standard of composition typing in English using Word for Windows and knowledge of other Windows-based software.
- Ability to learn/knowledge of Desktop Publishing (DTP) software as appropriate.
- Typing in English at above standard speed with high level of accuracy.
- Knowledge of office procedures and routines.
- Ability to work to tight schedules and deadlines and under pressure.

WHO Competencies

http\://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Moving forward in a changing environment


Use of Language Skills

Essential\: Expert knowledge of English. Expert knowledge of Local language.
Desirable\: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 221,416 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION


  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
  • For assessment of your application, please ensure that your profile on Stellis is updated; all experience records are entered with elaboration on tasks performed at the time. Kindly note that CV/PHFs inserted via LinkedIn are not accessible.
This vacancy is now closed.
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