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Facilities Manager

Kabul (Afghanistan)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Kabul (Afghanistan)
  • Grade: IICA-2, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Managerial positions
    • Architecture, Building and Property Management
  • Closing Date: 2019-10-15

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Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background Information - Afghanistan

Afghanistan

UNOPS strategy for Afghanistan is aimed at providing maximum support to the Government and people of Afghanistan though the delivery of projects and services in line with the government’s own priorities. The UNOPS Afghanistan Operation Center (AFOC) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFOC is implementing a number of projects in a range of sectors including infrastructure (roads and schools) development, capacity building to various ministries, and environmental protection, among others, on behalf of the Government of Afghanistan and the donor community.

The functional objective of UNOPS AFOC is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Afghanistan and the donor community, where capacity building is always considered and encouraged. The aim of UNOPS AFOC is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of the country. In doing so, UNOPS aims to exceed client expectations in the delivery of quality services throughout the country.

Functional Responsibilities

Responsible to the OC Director, and reporting to the Head of Support Services (HOSS), and working routinely with the QA/QC Unit, the Facilities Manager is responsible for the overall management of Cost Recovery project activities, including but not limited to:

  • Manage the development of all business cases for potential Cost Recovery activities, and ensure timely submission for approval;
  • Manage the lease agreement process and ensure timely dissemination of all agreements to clients;  
  • Manage and monitor project activities including project planning, implementation, budget control, forecasting, and project delivery;
  • Ensure adherence to reporting requirements for internal and external clients, including to Project Boards (as appropriate for each engagement);
  • In close consultation with the HOSS, ensure coherent work plans and budgets are in place for all activities in the Cost Recovery project;
  • Ensure integrity of financial and administrative operations in the project area by exercising oversight of financial and budgetary aspects of the projects, in consultation with the HOSS;
  • Ensure strict and consistent application of UNOPS rules and regulations and ensure implementation of clear accountability mechanisms;
  • Ensure human resources needed for project implementation are identified, recruited and managed in accordance with approved project staffing requirements;
  • Manage, plan, and monitor project procurement and contracting processes;
  • Provide management and direction to respective work-package teams on substantive and managerial aspects;
  • Monitor all project activities in relation to respective work plans and take corrective action, when necessary, to ensure timely and cost-effective delivery of the projects’ outputs;
  • Establish and confirm appropriate milestones and ensure constant monitoring of all cost recovery project activities against milestones;
  • In consultation with the Partnerships Development Office (PDU), identify and develop business opportunities for Cost Recovery and support client relationship building;
  • Ensure client satisfaction and improved service delivery across the entire Cost Recovery project;
  • Perform other duties as may be assigned by the HOSS.
  • Ensure integrity of financial systems, review of budget requirements and the consistent application of rules and regulations;
  • Ensure proper planning, expenditure tracking and audit of financial resources in accordance with UNOPS financial rules and regulations.
  • Routine monitoring of financial exception reports for all project activities and transactions and ensure that expenditures are in accordance with the project’s budgets.
  • Oversee and manage construction activities with close coordination with QA/QC & HSSE Team.
  • Provide technical advice and assistance to contractors regarding economical but quality materials to be used to contribute to sustainability.
  • Coordinate and liaise with other UN organizations inside UNOCA for any service connections or any facilities enhancement that may require to connect to the existing mains.
Submit monthly highlight reports to the HOSS

Education/Experience/Language requirements

a. Education

  • Advanced University Degree (Masters) in Project Management, Business Administration, Engineering or a relevant field. A bachelor’s degree in a relevant field will be accepted, with additional years of relevant work experience.

b. Work Experience

  • Minimum 5 years of experience in project management and/or cost recovery;
  • Basic knowledge in construction and engineering works and waste management is desirable.
  • Previous experience within a conflict and post-conflict/conflict zone setting is highly desirable;
  • Knowledge of, and experience with, UN/UNOPS rules and regulations is a distinct advantage;
  • Previous experience in Afghanistan an advantage;
  • Fluency in both written and oral English is essential.

c. Key Competencies

  • Professionalism, integrity, enthusiasm, commitment, planning/organizing, communication, judgment and decision making;
  • Be a good mentor, capable of working with others in a participatory and capacity building manner;
  • Strong management skills and capacity for problem solving and identifying acceptable/applicable solutions; resourceful, proactive, maturity of judgment and behavior, and self-motivated;
  • Have excellent analytical and writing skills;
  • Develop innovative approaches to resolve a wide range of issues/problems;
  • Good communication (verbal and written) and strong interpersonal skills and ability to work in a team;
  • Be results orientated and able to meet strict timelines for outputs;
  • Be able and willing to travel and work in remote areas, in challenging circumstances;
  • Self-motivated, versatile and adaptable to different cultures and people; and
Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural environment

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International ICA Contract level:IICA-2
Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance 


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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