Project Administrator ICS-Kibwezi
Nairobi
- Organization: VSO - Voluntary Service Overseas
- Location: Nairobi
- Grade: Mid level - Mid level
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Occupational Groups:
- Youth
- Legal - Broad
- Project and Programme Management
- Closing Date: Closed
Responsibilities: Project development in the host community · Develop new/review existing project plans based on evidence generated and in Line with VSO thematic areas of focus · Assess and identify partners with co-shared objectives and as guided by ICS and VSO standards · Support partners to develop appropriate and relevant project descriptions and activities Partners Capacity Building · Identifying support and capacity gaps amongst partners including host homes. · Capacity building partners including Volunteer Management System (VMS) Training, Host-Homes orientation, Social Inclusion etc. Volunteer and Team Leaders Management and Support · Provide adequate support and supervision of volunteers and TLs throughout the programme. · Promote and encourage appropriate behaviour and ensure safety and security standards procedures are met and understood. · Support TLs and volunteers to build effective and enabling relationships with host country counterparts and adapt effectively to a different culture and working environment. · Prepare references for alumni and volunteers based on their performance and supporting early returns and medical cases Facilitation and Training · Promote learning amongst volunteers on global, cross-cultural and intercultural issues through the delivery of training and learning tools and support youth led and on-placement training throughout the programme. · Deliver training using participatory approaches and skills to volunteers, which adequately equip them for their placements. · Oversee Team Leaders and volunteers induction training including In Country Orientations, In Community Orientations and support to deliver youth-led training and learning activities throughout the programme Relationship management and partnership working · Work effectively with ICS PO and act as a representative of VSO Kenya and partners at all times. · Support Host Homes and Placements organizations in promoting learning, cross-cultural engagement and relationship building. · Ensure that all programme partners and stakeholders are kept regularly informed about the progress of the in-country programmes Monitoring and Evaluation and Reporting · Capture learnings from all volunteers, stakeholders and outcomes in accordance with the overall purpose and objectives of the programme. · Develop quality team plans, debrief reports, cumulative monitoring tools and project updates. · Support volunteers is documenting their learning journeys and case studies. · Reporting on any medical, safety and security incidents. Budget Management · Source and use cost effective means and measures in the community to ensure value for donor money and quality project. · Develop monthly work plans with budget projections for the community. Manage the community budget and submit weekly reports to the country office Promote active citizenship amongst the youth · Provide post placement support through regular follow-ups, linkages to opportunities as well as engagement in ICS activities, advocacy and leadership elements. · Provide Post placement support for the Return Volunteers (Action At and Home). · Support youth in developing and refining social action project proposals. · Support alumni in implementing social action projects
Security and safety of volunteers and primary actors and disciplinary management · Conduct community, partners, host homes and activity risk assessments. · Review the risk assessments on quarterly basis and share updated reports with the County People Manager. · Medical facilities assessed and approved prior use of services. Incidences documented and reported to the country people manager as stipulated in VSO and ICS incident reporting protocol. · Ensure volunteers sign the ICS volunteer agreement and are aware of expected code of conduct, safeguarding policy and child protection policy. · Manage disciplinary issues and ensure they are documented, and disciplinary process followed as guided by ICS disciplinary procedures. · Volunteers, TLs and partners grievances are managed in a professional manner and documented Project Administration and Logistics · Organize project logistics within the community, prepare requisitions for materials, equipment, training venues, accommodation etc. as required. · Liaison with programme Assistant and Officer for support required outside the community. Develop service Terms or reference and contracts as needed e.g. for Consultants
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