Project Officer

Vacancy Announcement VA19P067V01 Project Officer

IBM Jordan

Posting Date: 4 October 2019 rd

Deadline for Applications: 3 November 2019

Duty Station: Amman, Jordan

Start Date: As soon as possible

Contract Duration: 24 months (with possibility of extension) Type of Post: Local

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Project Overview:

ICMPD is inviting all interested candidates to apply for the Project Officer position for the IBM project in Jordan.

The Support Programme to Hashemite Kingdom of Jordan in the area of Integrated Border Management(IBMJordan),implementedbyICMPDalongsideUNDOCfocusesonanIntegratedBorder Management, Fighting Transnational Crime and Trade Facilitation tailored to the Jordanian context and needs.

The IBM Jordan action aims to contribute to the development of the long-term capability of Jordan to controlandmanageitsbordersandensuregreatersecurityforcitizensandvisitors,whileguaranteeing the respect for the rule of law and human rights standards. The components implemented by ICMPD pertain to the support of development of an integrated approach to border management and strengtheningtradefacilitationpracticesandmeasures,whilstUNODCischargedwithimplementation of the component on fighting transnational crime.

Please note that this position is subject to approval and availability of project funds. 1Job Description:

The Project Officer is responsible for the implementation and coordination of project activities. S/he supports planning of project activities and coordinates implementation in collaboration with project stakeholders, beneficiaries, experts and partners.

TheProjectOfficeradministersproject inputsaccording to theapprovedproject documentation,work plans and budgets, and in line with ICMPD´s rules and business processes as wellas partner and donor agreements. S/he is responsible for a timely achievement of high-quality outputs within the assigned area of work.

The Project Officer plans, organises and supervises the work of experts and contractors ensuring high quality and timeliness of their outputs. S/he contributes to production of substantive project content and prepares inputs to donor and other substantive reports. The Project Officer contributes to overall planning of the project and participates in project communications activities preparing content and inputs. The Project Officer assesses project results and formulates inputs to the development of new initiatives.

TheProjectOfficerworksunderthesupervisionoftheProjectManagerandinclosecollaborationwith other project team members, particularly the project assistant(s), and project experts. S/he cultivates contacts with the project stakeholders and partners at the working level.

Tasks and Responsibilities:

1. Planning and Implementation of Activities:

Plan and organise activities in the assigned area of work in line with the project´s work plan ensuring the timely accomplishment of work outputs;

Identify bottlenecks. Propose solutions and corrective action when required and take action to implement;

Analyse and synthetize information for implementation of project activities and coordinate tasks with partners in the assigned area of work;

Initiate and follow up on mobilisation of experts, goods and services, capacity building and grants schemes. Prepare inputs to Terms of References and specifications;

Organise consultant selection processes and interview panels;

Participate in tender evaluations as a member of the evaluation panel;

Coordinate work of experts, consultants and contractors ensuring that content and outputs are produced timely, according to project work plan and ICMPD´s quality standards; Organise project events, meetings, workshops and other activities in line with project’s work plan in the assigned area of work. Draft agenda, identify participants and resource persons; Prepare background materials for project events such meeting folders and inputs to speeches and presentations;

Contribute to development of the project’s communications and visibility plan. Prepare and coordinate preparation of inputs to its implementation;

Draft project correspondence;

Update project contacts database;

Maintain up-to-date project information including in ICMPD project management tool; Keep project assistant(s) informed about the project implementation progress. 2. Project Administration and Compliance:

Regularly monitor expenditures and disbursements for the assigned area of work to ensure that budget allocations are not exceeded. Take corrective action as required; 2 Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultant management procedures;

Initiate and follow-up on procurement processes according to ICMPD`s procurement rules; Support management of consultant and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule. Ensure preparation of timesheets for project consultants. Evaluate the performance of consultants according to consultant’s performance management system;

Maintain project documentation electronically and on physical file.

3. Project Content, Reporting and Contribution to Project Development:

Review, comment upon and revise work outputs of consultants and contractors; Prepare inputs to project reports, presentations, briefs;

Contribute to production of project content by:

- Compiling data, information and undertaking desk studies;

- Drafting documents and inputs to documents according to ICMPD´s quality standards; - Disseminating findings;

Contribute to review and assessment of project results by identifying and recording best practices/lessons learned;

Contribute to development and formulation of inputs to new project concepts, proposals, work plans and budgets as requested.

Key Results:

Project activities in the assigned area of work organised and implemented according to work plan;

Project inputs administered according to ICMPD´s rules and processes and donor requirements;

Processes with external stakeholders, partners, consultants and contractors managed promptly;

Deliverables of project consultants and contractors monitored and controlled; Financial expenditures on activities level controlled and maintained within the budgetary limits;

Qualitative and timely contributions for formulation of project content provided; Qualitative contributions made towards assessment of project results and identification of lessons learned.

Incumbent Profile:

A minimum of 3 years of position-relevant work experience in the field of the migration; Substantive knowledge of migration, integrated border management and trade facilitation issues;

Solid analytical, drafting and organisational skills;

Good communications and problem-solving skills;

Experience in stakeholder relations management;

Supervisory experience in management of experts as required by the position; Professional training in project cycle management in an asset;

Strong ICT skills in MS applications. Experience with SAP is an asset;

Willingness to travel.

Corporate Qualifications:

Experience in international context;

Proficiency in (verbal/written) English and Arabic ;

Master´s degree related to the area of work.

3Compensation:

ICMPD offers a monthly gross salary to be calculated based on qualifications and experience. Additional benefits include Health and Accident Insurance and six weeks’ annual leave. Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This position may entail frequent travel to high risk areas at short notice for the execution of the tasks and duties, which may warrant adherence to security protocols, and/or health procedures. Selected candidates will have to provide a signed statement of exclusivity and availability, as well as evidence supporting the educational and professional experience record as per their application. This is a mandatory requirement for EuropeAid tenders.

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