Field Program Manager

ORGANIZATIONAL CONTEXT

The Department of Programs is the central management and coordinating function for program delivery and capacity development. It is responsible for the implementation of IDLO’s global program portfolio for field and non-field locations in line with organizational strategy.

Under the direct supervision of the Country Manager for Afghanistan, working in close coordination with the Afghanistan Team at Headquarters, the Field Program Manager engages with internal and external functions in order to manage the IDLO programs including developing the design and management of the complete work and staffing plan, budget.

The Field Program Manager may represent IDLO with partners, IDLO HQ staff and Government officials, technical advisors and experts, donors and civil society.

IDLO IN AFGHANISTAN

For over 15 years, IDLO has been assisting Afghanistan to develop a more inclusive, accessible, and professional justice sector. IDLO is currently implementing three projects in Afghanistan covering professional capacity development, access to justice, and a large-scale assessment of the justice sector. In its programmatic work, IDLO has developed a strong partnership with a broad range of Government stakeholders including the Supreme Court, Attorney General’s Office, the Ministry of Justice (among other Ministries), as well as civil society organizations promoting access to justice.

THE POSITION

Summary of Functions:

1.     Manage day to day program implementation;

2.     Ensure program compliance with donor contract as well as quality standards.

3.     Oversee program reporting, monitoring and evaluation.

4.     Program development and program representation.

5.     Lead team, ensuring effective, efficient, results-based and timely delivery of activities and results.

Key results expected:

1.     Manage day to day program implementation and issues, including: work planning, budget management, monitoring, and reporting, and ensure that all phases of the project are consistent with the project design and delivery schedule;

• Monitor revisions to project design and work plans; make recommendations for timely and optimal course corrections;
• Collaborate and communicate regularly with the IDLO HQ Finance Department and HQ Afghanistan Team in order to build accurate financial forecasts, including reviewing financial reports and identifying areas of over- or under-spending, and flagging any urgent budgetary issues;
• Oversee the timely identification and screening of program contractors and selected employees;
• Draft and provide input to annual and quarterly reports; coordinate the submission of financial and narrative reports; highlighting the value and impact the program/activity brings.

2.     Ensure program compliance with donor contract as well as quality standards.

• Ensure compliance with program contracts and subcontracts;
• In coordination with the Country Manager, liaising with the Afghanistan Team at HQ, in consultation with the Office of the General Counsel, review, draft and advise on contracts, agreements and other legal documents;
• Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the program; respond to internal and external requests for such research;
• Design, research, draft, and edit legal working papers, memos, briefs, and other original materials in the field experience, and utilize these materials for the development of relevant outputs;
• Ensure program deliverables meet quality standards and proactively seek input from relevant substantive internal experts.

3.     Oversee program monitoring and evaluation.

• Draft, collect and seek input to biweekly, quarterly and annual reports as well as other types of reports or internal briefings as requested;
• Identify and report difficulties or possible change in the program strategy, objectives, results or activities, and make recommendations for timely and optimal course corrections;
• Identify project and team successes and lead documentation for internal and external information sharing;
• Collaborate with the Evaluation team and liaise closely with the relevant Program units or substantive internal experts on the evaluation of programs.

4.     Program Development and Program Representation.

• Represent IDLO in program events, and under the guidance of the supervisor, build relationships with donors, UN agencies, government institutions; CSO's and other stakeholders in the rule of law field, through meeting and the preparation of reports and briefs;
• In coordination with the supervisor, generate ideas and identify new program opportunities; provide substantive input in the development of proposals or concept notes aimed at innovatively expanding IDLO’s program portfolio in line with country/regional/organizational strategies;
• Responsible for design of implementation plans by means of standardized program cycle management tools, logic models and frameworks, work plans, monitoring reports, and others.

5.     Lead team, ensuring effective, efficient, results-based and timely delivery of activities and results;

• Effectively lead the team by providing clear direction, addressing development, and performance management through ongoing dialogue, and mentoring; fostering a teamwork approach in meeting objectives and goals; address possible conflicts in a positive and constructive manner; encourage initiative and maintain effective working relationships within a multi-cultural setting. 

IDEAL CANDIDATE PROFILE

Education and Experience

• Advanced university degree in international development, law, public administration, business administration, public policy or other relevant social sciences.
• Minimum 7 years of relevant professional experience ideally within an international organization in the areas of  Rule of Law, Gender, Research, Governance, Justice sector reform or Human rights.

Languages

• Fluency in English is required;
• Knowledge of Dari or Pashto would be an advantage.

Specific knowledge, skills and behavioral competencies

• Familiarity with standard program and data management tools, as well as results-based management and monitoring and evaluation principles.
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT and internet software.
• Works well with others and actively participates. Shares information, contributes, encourages and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation.  Works effectively across and within IDLO organizational boundaries.
• Acts as a role model and offers guidance to colleagues. Takes initiative to share knowledge, experiences and information with others. Accepts and gives constructive feedback (up, down and across) to develop and motivate others.
• Proven ability to see through tasks set and deliver results.
• The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit.
• Ability and willingness to work and live in hostile environments.
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization to achieve its objectives.

TERMS AND CONDITIONS

The successful candidate will be contracted for an initial period of 12 months, with the possibility of extension, depending on satisfactory performance and continued funding availability.

For this internationally recruited position, IDLO shall offer a monthly basic salary in the range of USD 8,000 and an additional benefits package including a lump sum relocation allowance, a monthly hardship allowance, provident fund at 14%, medical and mission insurance, 30 days’ annual leave, home leave and rest and recuperation (R&R).

This is a non-family duty station. The Program runs a five-day working week from Sunday to Thursday. Accommodation, cleaning, laundry and meals are provided in a pleasant, secure and fully serviced compound. Rigorous security is in place at all times.

DISCLAIMER AND CLOSING DATE

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome and encourage diverse applications.

The above statements are intended to describe the general nature and level of the work being performed by the Contractor assigned to this work. This may not be an exhaustive list of all duties and responsibilities.

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.

Application deadline is November 5, 2019

In the interest of making most effective use of resources, only the short-listed candidates will be contacted during the selection process.