National Consultant – Communications

Background

The United Nations Development Programme (UNDP) is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP is working with national counterparts on their own solutions to global and national development challenges

UNDP Bangladesh’s Disaster Response & Recovery Facility (DRRF) promotes national ownership of the post disaster early recovery process through the fullest possible engagement of national and local authorities in the planning, execution and monitoring of recovery actions with UNDP assistance. It mobilizes resources to prepare, plan, and implement interventions to ensure that people affected by disasters recover and seek development gains.  DRRF supports national and local government in developing policies and plans for full recovery. Such support will is provided through systematic assessment of recovery needs, coordination amongst various agencies, preparation of an early recovery plan / framework, and human resource support wherever necessary. DRRF promotes equity, social inclusion, and transparency in promoting recovery policies and plans. It advocates people’s participation in recovery planning, and promote policies and programmes which do not discriminate on the basis of gender, ethnicity, religion, age, disability, etc. DRRF supports and strengthens the Early Recovery Network and Early Recovery Cluster in Bangladesh, an overall recovery preparedness planning, and advocates for the allocation of resources in support of early recovery activities.

UNDP recognizes that there are several agencies, from both the UN system and NGO sector, which have extensive experience and operational capacity in the area of recovery. DRRF does not seek to replace the existing capacity with its own. DRRF builds on the national and local capacity for recovery, and highlights the need for recovery programmes through its advocacy and knowledge management.

Duties and Responsibilities

SCOPE OF WORK:

The assignment will have three major objectives:

• Reporting and Visibility. Ensure DRRF’s image through constant communication of its results, breakthroughs and ongoing progress to several of its audiences and using most effective tools depending on the context with the aim to build partnership with internal and external communities

• Internal Data Management. Provide technical support and advice to the Monitoring and Evaluation Team in data management and uptake of results, which may include and not limited to data collection for the surveys, studies, research (using social media, mobile phones, internet and etc.) and supporting information through dashboards for donors, government, citizens and etc;

• Behavioral Change Communications and Advocacy. Translate data into information (by preparing infographics, visuals, graphics and charts) which will feed into larger advocacy and ‘building trust for the police’ strategy on regular basis.

Tasks:

• Support drafting annual report for 2019: this will include but not limited to describing quarterly/ half yearly achievement, lessons learned, case studies and results.

• Preparation of communication materials i.e Photo Catalogue, Fact Sheet and Disaster Response Modality, Brochures, Newsletters, drafting6-8 case studies andbeneficiary reports preparation and submission

• Co-draft multiple concept note on disaster response & recovery

Deliverables:

• Provide Inception report i.e methodology and work plan;
• Support drafting annual report for 2019: this will include but not limited to describing quarterly/ half yearly achievement, lessons learned, case studies and results.
• Preparation of communication materials i.e Photo Catalogue, Fact Sheet and Disaster Response Modality, Brochures, Newsletters, drafting  6-8 case studies and  beneficiary reports preparation and submission
• Co-draft multiple concept note on disaster response & recovery

SUPERVISION AND PERFORMANC EVALUATION:

The Consultant will work under direct supervision of the UNDP Bangladesh Disaster Response & Recovery Facility in close coordination with the Programme Analyst- Disaster & Climate Change Adaptation and with capacity building specialist. Satisfactory completion of the deliverables and final reporting will be subject to approval of senior management- UNDP. Coordination with UNDP will be conducted through regular weekly updates on work progress (either through email or actual meetings), or as needed, submitted to the UNDP-DRRF. All work submitted must be in line with the programme communication guidelines in consultation with country office- UNDP communication team.

Duty Station:

Dhaka, Bangladesh and Homebased (with field mission outside Dhaka)

TIMEFRAME AND DEADLINES:

The assignment is for a total of 40 days over a period of 03 months from 15 October to 30 December 2019

SL No.	Activity/ Tasks/ Deliverables	Required Days	Timeline
01.	Inception report i.e methodology and work plan	2 Days	20 October 2019
02.	Support drafting annual report for 2019: this will include but not limited to describing quarterly/ half yearly achievement, lessons learned, case studies and results.	20 Days	25 November 2019
03.	Preparation of communication materials i.e Photo Catalogue, Fact Sheet and Disaster Response Modality, Brochures, Newsletters, drafting 6-8 case studies and beneficiary reports preparation and submission	15 Days	15 December 2019
04.	Co-draft multiple concept notes on disaster response and recovery	3 Days	20 December 2019
	Total	40 days

Documents

The Consultant will prepare and submit the above-mentioned documents during the assignment period. The format should be agreed on at the beginning of the assignment and cleared by the management. Further work or revision of the documents may be required if it is considered that the documents do not meet the ToR, errors of fact or the documents are incomplete or not of an acceptable standard.

Inputs:

UNDP will not provide office space for the consultant; but the UN ID card and UNDP email ID (Office 365) can be provided for official communication. The Consultant will arrange meetings, consultations and interviews, field missions necessary for the assignment with support/advise from UNDP.   

COMMUNICATION AND IT EQUIPMENT

The Consultant is expected to have own laptop and mobile phone. Cost of communication should be included in the financial proposal.

Travel and DSA

All envisaged travel costs must be included in the financial proposal. No DSA will be paid at the duty station and filed mission occurs outside Dhaka during the assignment. If unforeseen travel outside the duty station not required by the Terms of Reference is requested by UNDP, and upon prior agreement/approval, such travel shall be UNDP’s expenses and the individual contractor shall receive a per-diem not to exceed United Nations daily subsistence allowance rate in such other location(s).

Payment Milestone Linked with deliverables

SL No.	Activity/ Tasks/ Deliverables	Payment in BDT	Timeline
01.	Inception report i.e methodology and work plan	15% of Total Contract Amount	20 October 2019
02.	Support drafting annual report for 2019: this will include but not limited to describing quarterly/ half yearly achievement, lessons learned, case studies and results.	35% of Total Contract Amount	25 November 2019
03.	Preparation of communication materials i.e Photo Catalogue, Fact Sheet and Disaster Response Modality, Brochures, Newsletters, drafting 6-8 case studies and beneficiary reports preparation and submission	35% of Total Contract Amount	15 December 2019
04.	Co-draft multiple concept notes on disaster response and recovery	15% of Total Contract Amount	20 December 2019
	Total

Competencies

• Proficiency in the use of office IT applications and internet in conducting research;

• Good understanding of Government’s policy and procedures—particularly on Migration issues

• Excellent communication, project management and organizational skills;

• Excellent presentation, reporting and facilitation skills;

• Demonstrates integrity and ethical standards;

• Knowledge of UNDP supported project formulation and partnership development with development agencies would be desirable;

• Positive, constructive attitude to work;

• Ability to work with a multicultural environment and a multidisciplinary team;

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Required Skills and Experience

ACADEMIC QUALIFICATIONS

• Master of Social Science on relevant subjects including Journalism, English, Geography, Development Studies, Environmental Management, Statistics, International Development etc.

Required Experience:

• Minimum 8 years of work experience in the field of media relations, journalism or/and communication;

• Proven experience as an editor

Language requirements

• Fluency of English language is required;

• Excellent time management skills and ability to produce quality outputs as per agreed deadlines.

Price Proposal and Schedule of Payments

Consultant must send a financial proposal based on Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages-

In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. Lodging, meals and transport cost for field visit related to this assignment will be paid by the project as per UN standard.

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.

Travel and DSA:

No DSA will be paid at the duty station. If unforeseen travel outside the duty station not required by the Terms of Reference is requested by UNDP, and upon prior agreement/approval, such travel shall be UNDP’s expenses and the individual contractor shall receive a per-diem not to exceed United Nations daily subsistence allowance rate in such other location(s).

Evaluation Method and Criteria:

Individual consultants will be evaluated based on the following methodology.

Cumulative analysis-

The award of the contract will be made to the individual consultant up on Cumulative Analysis/evaluation and determined as:

1. Responsive/compliant/acceptable; and
2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;

Only candidates obtaining a minimum 70% mark in technical evaluation will be considered eligible for financial evaluation.

Technical Criteria for Evaluation (Maximum 70 points)

• Criteria-01; Educational Qualification and academic range - Max Point 15
• Criteria-02; Working experience in the field of media relations, journalism or/and communication-Max Point 40
• Criteria-03; Proven experience as an editor- Max Point 15

Financial Evaluation (Total 30 marks)

All technical qualified proposals will be scored out 30 based on the formula provided below.

The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula:

p = y (µ/

Where:

• p = points for the financial proposal being evaluated;
• y = maximum number of points for the financial proposal;
• µ = price of the lowest priced proposal;
• z = price of the proposal being evaluated.

Documents to be included when submitting the proposals:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Proposers who shall not submit below mentioned documents will not be considered for further evaluation.

• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; P11 can be downloaded from the link below: http://www.bd.undp.org/content/bangladesh/en/home/operations/jobs/
• Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment; b) a brief methodology, on how you will approach and complete the assignment, including a tentative table of contents for the final report; and c) a list of similar assignment with topic/name of the assignment, duration, role of consultant and organization/project
• Financial Proposal: Financial Proposal has to be submitted through a standard interest and availability template which can be downloaded from the link below:

http://www.bd.undp.org/content/dam/bangladesh/docs/Jobs/Interest%20and%20Submission%20of%20Financial%20Proposal-Template%20for%20Confirmation.docx

Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.